Many sectors have found that their film and other hard copy storage methods are becoming outdated in this increasingly digital society. Paper, cassette tapes and microfiche were once not only the most popular ways to store data, but also some of the only ways to keep it safe. But as the world becomes more focussed on digital forms of working, these outdated storage methods are becoming less and less used so are often being lost along the way.
Although it can often seem like the information stored on these little used formats is gone forever due to the equipment needed to read these devices becoming hard or expensive to come by, this information doesn’t have to be lost in the digital translation.
Pearl Scan, the UK’s finest document scanning and management expert, has emphasised the role that existing technology can play in ensuring the important information stored on these now outdated methods is easy to access. And for most, the best way to do this is to look into scanning.
“Microfiche and document scanning can breathe new life into old files,” said Naveed Ashraf, Managing Director at Pearl Scan Group, said. “Readers for these old ways of storing data are becoming increasingly hard to come by, whereas computers are extremely common and relatively cheap. So it only makes sense that the data on these outdated devices is brought right into the 21st century with scanning.”
Technology can also help to take this one step further. OCR software can be applied to the scanned images to make them fully searchable, while the documents can also be made available on an open source document management software, such as Pearl Scan’s very own Halogen or even uploaded to a secure cloud-based service.
By undertaking document scanning, companies are able to update their storage methods, keep data secure, make information easier to access, share and edit files quickly, save space on storage and even reduce costs.