Medical record scanning and management services provided throughout London and across the UK. Our services create a digital archive of your medical records that enables you secure instant file access and management.

Medical Record Scanning and Management Services in London

Do you work in a GP practice or hospital which is full to the brim with patient records and paperwork? With plans for the NHS to go paperless by 2018, we can help organisations throughout London and the UK by scanning and digitising your patient and medical related records to your required digital format.

Organisations that we have worked with have seen many benefits from having their medical records scanned with us. Below are just some of benefits that you'll gain after using our medical record scanning services:

  • Gain remote and instant access to your medical records.
  • Improvement the security and organisation of your medical records.
  • Begin to save money on physical file storage.
  • Free up your space in hospitals and GP surgeries.
  • Fully text searchable and editable digital documents with OCR processing.

Medical records scanning and management services offered throughout London and across the UK.

The types of medical records we scan to digital format

  • Patient data records.
  • A&E documents.
  • GUM files.
  • Maternity files.
  • Ophthalmology documents.
  • Gynaecology documents.
  • Audiology records.
  • Paramedic reports.
  • Paediatric records.

Our medical record scanning and management service process

Consultation. To fully understand your needs, we will get in touch by phone or email so we can tailor our service to suit exactly what you want.

Collection. We can collect your medical records from locations throughout London as well as across the UK with our secure nationwide collection service.

Preparation. Prior to scanning, your medical records will be prepared by removing all fasteners such as staples and paper clips. We will ensure your document records remain in the same order in which they arrived. Read more...

Scanning. We will scan your medical records using our super-fast scanners with double feed detection in high quality to ensure that all of the important data is captured.

OCR processing. We can use OCR (Optical Character Recognition) processing to recognise text on your medical records and convert it into fully searchable and editable text.

Quality checks. OCR has a near 100% accuracy but we will check each scanned image to ensure that all of the relevant information has been scanned and that we are providing the top-quality service which our ISO accreditations stand for.

Conversion. Once the scanned images have been checked and any amendments made, they can then be converted to your chosen digital format, whether that is PDF, PDF searchable, TIFF, JPEG or another required format.

Indexing. Once converted, your digital medical records will be indexed by agreed fields such as patient names, reference numbers or dates.

Data delivery. Your scanned and digitised medical records are then ready to be delivered on CD, DVD, USB, secure FTP or via our fully managed cloud system, Pearl Cloud. We also provide our powerful free search and retrieval software, Halogen, if you don't have a system already in place.

Original documents. When you are happy with your scanned medical files, we can return your originals to you, store them in our secure warehouse or shred and dispose of them via environmentally friendly methods.

If you would like a free quote to scan medical records for your company or department, get in touch today to speak to a member of our team.

Creating a medical record archive management process that enables efficient access to medical records.

Contact us

Contact us today by calling 0207 183 1885, emailing This email address is being protected from spambots. You need JavaScript enabled to view it. or contact us via our Contact Us Form to receive expert advice and a free quotation.

A free trial

A free trial of our document scanning and data capture services in London, Manchester and throughout the UK.

We offer a free trial of our data capture and scanning services in London to prospective clients as proof of concept. Find out more:

0207 183 1885

[email protected]

Contact us online

Why Choose Pearl Scan

Document Scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.