Digital Mailroom Services
What is a digital mailroom?
A digital mailroom is the latest concept in document management and a step in the right direction towards a paperless office. Companies who implement a digital mailroom are forward thinking and taking progressive steps to more efficient and productive business processes.
Traditional mail handling can be time consuming, costly and waste a vast amount of space. With a virtual mailroom, mail can be redirected to the correct person’s email address for easy access and storage. Organisations can also filter spam, instantly file invoices and other important documents and improve compliance by reducing lost paper mail.
Digitising your mail
A digital mailroom isn’t as difficult or as expensive to set up as most managers think. By outsourcing your post to a digital mailroom service provider such as Pearl Scan, you can enjoy the full benefits of going digital without any of the hassle.
So how does it work?
We pick up your post – from a local sorting office or you can set up a designated PO Box for us. We then scan and index post daily, and distribute it electronically through the workflow management system of the client’s choice. All post is protected and encrypted so it is kept completely private. This service provides comprehensive mail tracking and reduces the time spent distributing mail throughout an organisation’s building – especially if an office has lots of floors.
We understand that although a virtual mailroom is more efficient, in some cases it is absolutely essential you receive important paper documents. Whether you need to sign a contract, or see physical ID documents such as passports and birth certificates, we can forward these onto you in the traditional way. For businesses receiving cheque payments, we also offer a cheque depositing service with a recorded spreadsheet of received and cashed cheques.
If your admin process is taking over your business, it’s time to go digital. Speak to us today about switching to a digital mailroom.