Confidential invoice scanning service in London provided by Pearl Scan.

AP Invoice Scanning Service in London

Purchase invoices and accounts files are some of the most extensively used and processed documents today. The way they are handled can have a significant impact on day-to-day accounts and finance operations in your office environment.

We offer cost-effective purchase invoice scanning services to streamline the way that accounts departments operate.

Some of the typical accounts payable invoice documents that we scan include:

Paper invoice types and the data we scan, capture and convert to a digital file with our invoice scanning service in London.
  • Purchase invoices (Supplier’s invoices)
  • Supplier’s contracts
  • Purchase orders
  • Goods received notes / PODs
  • Expenses / Receipts

Improve your invoice storage and accessibility

Our purchase invoice scanning solution is created exclusively with the need of AP (Accounts Payable) departments in mind. It is designed to reduce time spent searching for paper invoices and to help reduce space that is taken up by filing cabinets and boxes in the office.

We scan and index suppliers purchase invoices in a way that is familiar to the accounts department, while making them easier to find and use.

Indexing options to scanned invoices

Our invoice scanning service in London scan and capture the invoice data such as invoice number, company name, invoice date, etc, and convert that data into a digital file. Having digital files can improve invoice storage.

Indexing of invoices can be carried out as below:

Folder level - Data captured from the folder cover or spine etc.

Invoice level - Data captured from each invoice, such as reference number, supplier invoice number, invoice date etc.

Invoice scanning with OCR

OCR (Optical Character Recognition) can be applied to your scanned invoices which is the process we use to make documents fully text-searchable. OCR is useful if you want to search within the documents, going beyond the standard indexing parameters.

Free invoice management software

Halogen, our management software is offered to our clients free of charge or we have our cloud-based management software Pearl Cloud. Once your invoice data has been converted to a digital file, it can then be placed into an electronic or cloud-based management system to improve invoice search and retrieval.

Our invoice cloud-based storage and retrieval software Halogen has a user-friendly interface which makes search & retrieval easy and instant. Halogen is packed with many useful features including free text search using OCR Search, sharing, print, export, or email creation all from one screen.

The benefits of scanning invoices

Our clients who have used our invoice scanning service in London have gained benefits through cost-effectively improving invoice storage security and accessibility.
  • An overall productivity boosts.
  • Finding invoices becomes easier and faster than ever.
  • Time-consuming tasks takes seconds.
  • Reduces physical storage when using digital files.
  • Costs cut on storage.

Digital mailroom solutions

We also offer a digital mailroom solutions service where invoices are either collected or your supplier’s can send these to a dedicated PO Box set up for you. We open, sort, scan and capture the required data which is then sent back to you within the 24 hours and disposing of the originals after an approved period.

We also offer other cost cutting scanning solutions and scan a wide variety of documents including;

Contact us today

Contact us to receive your invoice scanning quotation by either phoning 0207 183 1885, emailing This email address is being protected from spambots. You need JavaScript enabled to view it. or using our online Contact Us Form.

A free trial

A free trial of our document scanning and data capture services in London, Manchester and throughout the UK.

We offer a free trial of our data capture and scanning services in London to prospective clients as proof of concept. Find out more:

0207 183 1885

[email protected]

Contact us online

Why choose Pearl Scan

Document scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.