Safe and secure AP invoice scanning and automation processing solutions provided offered in throughout London and across the UK. Our tailored service is built to create an efficient process for your financial departments.

AP Invoice Scanning and Automation Solutions in London

Purchase invoices and accounts files are some of the most extensively used documents today. The way they are handled can have a significant impact on day-to-day accounts and finance operations in your office environment. We offer purchase invoice scanning services to streamline the way that accounts departments operate.

Purchase invoice scanning solutions

Our purchase invoice scanning solution is created exclusively with the need of AP (Accounts Payable) departments in mind. It is designed to reduce time spent searching for invoices and to help lower space taken up by filing cabinets and boxes in the office. We scan and index suppliers purchase invoices in a way that is familiar to the accounts department, while making them easier to find and use.

Some of the typical accounts payable documents that we scan include:

  • Purchase invoices (Supplier’s invoices)
  • Supplier’s contracts
  • Purchase orders
  • Goods received notes / PODs
  • Expenses / Receipts

Invoice indexing options

Indexing of invoices can be carried out as below:

Folder level - Information captured from the folder cover or spine etc.

Invoice level - Information captured from each invoice, such as reference number, supplier invoice number, invoice date etc.

OCR (Optical Character Recognition)

OCR is the process we use to make documents fully text-searchable. OCR is useful if you want to search within the documents, going beyond the standard indexing parameters.

Cloud based invoice process system

Our invoice cloud-based storage and retrieval software Halogen has a user-friendly interface which makes search & retrieval easy and instant. Halogen is packed with many useful features including free text search using OCR Search, sharing, print, export, or email creation all from one screen.

Digital mail solutions

We also offer a mailroom service where invoices are either collected or your supplier’s can send these to a dedicated PO Box set up for you. We open, sort, scan and capture the required data which is then sent back to you within the 24 hours and disposing of the originals after an approved period.

The benefits of scanning invoices account payable automation

  • An overall productivity boost
  • Finding invoices becomes easier and faster than ever
  • Time-consuming tasks take seconds
  • Costs cut on storage
  • Space is claimed back by eliminating the need for physical storage

We also offer other cost cutting scanning solutions and scan a wide variety of documents including HR files, PODs, client files, case files, large format documents, microfiche and microfilm, SharePoint.

Contact us today

Contact us today to discover how you can implement an efficient process when working with invoices and accounts payable. Call 0207 183 1885 or fill out our online contact form for a free quotation and tailored advice.

A free trial

A free trial of our document scanning and data capture services in London, Manchester and throughout the UK.

We offer a free trial of our data capture and scanning services in London to prospective clients as proof of concept. Find out more:

0207 183 1885

[email protected]

Contact us online

Why Choose Pearl Scan

Document Scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.