Welcome to Pearl Scan

Provider of Data Capture, Document Management and
Document Scanning Services in London

Professional scanning services in London, Oxford, Birmingham and throughout the UK. Our scanning service is accredited with ISO and GDPR information security and qaulity.
  1. Cost-effective professional scanning services in London
  2. Secure document collection service provided
  3. Trusted by organisations in London and throughout the UK
  4. Your data scanned and converted securely and confidentially
  5. Transform your data into accessible and manageable digital files
  6. Free document management software offered to clients
  7. Helping you efficiently meet GDPR requirements
How will GDPR impact upon your departments?

Document Scanning

Professional document scanning services in London, including Oxford, Cambridge, Essex, Sussex and the UK. We have been providing a document scanning solutions for over 15 years to organisations of all types and sizes.
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HR Documents

Improve GDPR compliance in your HR departments with our HR document scanning and management services in London, including Oxford, Cambridge, Essex, Sussex and the UK.
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Legal Documents

Increase office efficiency in your Law Firm, with our Legal Document scanning and management services in London, including Oxford, Cambridge, Essex, Sussex and the UK.
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Invoice Scanning

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Medical Records

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Book Scanning

Book scanning services in London, including Oxford, Cambridge, Essex, Sussex and the UK. Create a professional digital archive library by digitising your books, newspapers, manuscripts, magazines, etc. We offer several book scanning methods to suit your scanning requirements.
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Forms Data Capture

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Document Scanning Services in London

We help organisations to improve efficiencies with cost-effective and secure document scanning, data capture and digital document management services in London.

Our scanning bureau has over 16 years of experience in successfully delivering document scanning, document management and data capture solutions for both private and public sector organisations, of all types and sizes.

Services that we provide are designed with our customers in mind, therefore all the way from the initial conversation to finalising the project we will ensure that the process is smooth, seamless and accomodates your individual requirements. As part of our document scanning services, we offer collection of your from anywhere within London or mainland UK, as well as packing assistance and boxes for secure transportation of your documents if required.

Document scanning services

Document scanning and document management services provided for London and the rest of the UK.

Document scanning

Scanning and conversion
of invoices, personnel files,
client files, manuals, etc.
to formats such as PDF,
TIFF and JPEG etc.

Book digitisation services provided for London and the rest of the UK.

Book scanning

Scanning of modern and historical books, magazines and manuscripts to text searchable PDF, .epub, .mobi etc.

High accuracy OCR conversion services in London

OCR conversion

Scanned documents can
be OCR'd and converted
to formats, such as Word,
Excel, XML or text
searchable PDF.

Microfiche and microfilm scanning services in London

Microfiche & film scanning

Scanning of any types of microfiche or microfilm and conversion to digital files, such as TIFF, PDF or JPEG.

Scanning and data capture of forms, surveys and questionnaires in London.

Surveys scanning

Scanning and data capture of questionnaires, forms, surveys and output of data to CSV, Excel or XML.

Scanning services of aperture cards in London.

Aperture card scanning

Scanning and conversion of technical drawings and plans contained in aperture cards to CAD format, such as DWG or DXF.

Large format technical drawings and building plans scanning services in London.

Drawings scanning

Scanning and digitisation of large format technical drawings or building plans to TIFF, PDF or CAD formats.

Business cards scanning services in London.

Business cards scanning

 Scanning and data capture of business cards, providing the data in Excel, Outlook and Salesforce formats.

Photos scanning services in London.

Photos scanning

 Scanning of any photos, slides and negatives to high quality formats, such as PDF, TIFF and JPEG.

Complete data capture and document scanning services in London

Flexible infrastructure

Our document scanning services in London are fulfilled from our modern data processing centre that has the capacity to process over 10 million images per month, allowing us to accommodate scanning operations of various scope.. All documents and data is processed using high quality imaging and data capture systems resulting in accurate and structured digital files.


If your organisation is using a third party document management system, such as Microsoft SharePoint, Invu, Alchemy, DocuWare, SAP, Sage, etc. our in-house IT department will work with you to seamlessly import the scanned data into your system.

Flexible pricing

Due to our flexible pricing model, we always provide with the most cost-effective methods of scanning and converting your hardcopy documents to digital files, based on individual requirements. Whether you are looking to scan HR employee files, accounts payable invoices or undertaking an office move to become paperless and convert all your documents stored in the filing cabinets or boxes to digital files, we will find the best option that suits your individual needs.

Specialist document processing services in London

Digital mailroom

Your daily incoming mail can be scanned and digitally delivered to your inbox. Digital mailroom utilises document scanning and data capture technologies to automate incoming mail processes.

Invoice scanning and data capture services in London.

Invoice capture

Paper and digital invoices can be directed to us, which we will scan, data capture with highest possible accuracy and deliver to you on a daily basis

AP automation

Our automated accounts payable workflow provides cost-effective integrated services, compatible with all major accounting and ERP systems, to various organisations.

Specialist document scanning solutions in London

Heritage digitisation

Our heritage digitisation process in London is designed to handle, digitise and process fragile and delicate material, such as old family photos, VHS video tapes, Vinyl records, etc., without threatening to compromise their integrity.

Archive scanning

Archive scanning service in London is created to digitise archived documents to free up storage space and create easily accesible digital files. We can scan your archives in either bulk or in smaller batches.

On-site scanning

For those who have documents that can not be removed from original premises, we offer on-site scanning services in London, by our fully vetted and experienced scanning team with mobile scanning equipment.

Your scanning project

If you are considering having your documents or data converted to digital files you may have some questions around security, compliance and costs?

Our experienced sales team will be delighted to help you and talk you through the whole process step by step free of charge. Get in touch by

0207 183 1885

[email protected]

Contact us online

A free trial

A free trial of our document scanning and data capture services in London, Manchester and throughout the UK.

We offer a free trial of our data capture and scanning services in London to prospective clients as proof of concept. Find out more:

0207 183 1885

[email protected]

Contact us online

Why choose Pearl Scan

Document scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.