London Scanning Services








document scanning service

Scanning Service London

We are an ISO accredited scanning company with over a decade's worth of experience providing scanning services for businesses, organisations and individuals in London and across the UK. Whether you need to free up office space, reduce costs, improve productivity or simply wish to go digital, Pearl Scan can help. We scan documents, books and film in all forms, shapes and sizes from as small as a till receipt right up to size A0.

We can scan:

Paper Scanning
  • Accounts Payable
  • HR Records
  • Delivery Notes
  • Quality Records
  • O+M Manuals
  • Case / Matter files
  • Client files
  • Large format / CAD conversion
Microfilm Scanning
  • 16 and 35 mm. microfiche
  • 16 and 35 mm. microfilm roll
  • Jacked microfiche
  • COM microfiche
  • COMBI microfiche
  • Aperture cards
  • Medical X-rays
  • Industry X-rays
  • Photography scanning
  • Slides and Negative
Bound Documents
  • Books
  • Manuscripts
  • Newspapers
  • Manuals


Pearl Scan's Document Scanning Process

Consultation for document scanning
Consultation - You can request a scanning quote through our website, by email or by phone. We will then work with you to tailor our scanning services to suit your needs.
Collection nationwide
Collection - We can collect your paper, books or film from London and across the UK with our secure nationwide collection service.
Preparation of documents
Preparation - At our scanning bureau, we remove any paper clips, fasteners staples etc to ensure a smooth scanning service process.
Scanning Service London
Scanning - Scanning will take place using one of our document scanners, large format scanners, microfiche scanners or overhead scanners. All of our scanners produce high quality scans in a quick turnaround and our services are backed up by ISO accreditations to ensure quality and data security.
OCR processing
Ocr Processing - Should you need it, we can provide Optical Character Recognition processing to recognise text on your documents making it fully searchable and editable.
quality control
Quality Checks - Our scanning professionals will check through the scanned images to ensure the accuracy and results we strive for.
Conversion - We can convert your scanned documents into wide a range of digital formats including PDF, MS Word, JPEG and TIFF.
Indexing - We will index your files by specific field which we will have agreed with you, such as a name, reference number, date etc.
data delivery
Data Delivery - We can supply your scanned data on CD, DVD, USB, secure FTP or via our cloud platform, Pearl Cloud. If you don't already have a system in place to manage your digital documents, we can supply the images on our document management software, Halogen.
return of originals
Originals - Once you are happy with your digital files, you have three options with your original documents/books/film. We can either return them to you, store them for a further period or dispose of them via secure shredding and recycling.

Scanning Service in London

Document Scanning And The Benefits

  • Free up office space.
  • Increase efficiency and productivity.
  • Comply with file retention laws.
  • Secure yours and your clients' data.
  • Future-proof your storage methods.
  • Reduce storage and printing costs.
  • Sell books online.
  • Share files and books easier.
  • Edit files and books easier.
  • Adopt a more organised system.
  • Taking steps towards a paperless office.
  • Improve your green credentials.
  • Boost office morale.

Your Document Scanning Company

  • Creative and friendly team with over 10 years of document scanning experience.
  • Having already worked with some of the most reputable companies in London.
  • Our scanning bureau is built around security, safety, confidentiality and scalability.
  • Pearl Scan provides a one-stop service for all your scanning needs.
  • Document scanning projects of large or small we cater for all.
  • Document management solutions available for all of our clients.
  • Our services are backed up by external quality and security audits.
  • Proudly hold ISO accreditations for quality management, information security and environmental management.

For more information and a free, no obligation quote for your document scanning project, get in touch by phone, email or complete our online form.

Why choose us

  • Scalability >

    We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.
  • Audited >

    We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.
  • Accreditations >

    We hold a number of ISO accreditations including ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and EMS 14001 (Environment Management System) and Data Protection 1998. We are also a member of the Information and Records Management Society as well as being supporters of Investors in People and a member of The Skills Pledge.
  • Innovation >

    Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.
  • Security >

    We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.
  • Experience >

    We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government Manchester Metropolitan University, Manchester University, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.
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Free Trial


We offer a free trial scanning service to
our prospective clients to their required
format as proof of concept.


Trusted by:

Clients Pearl Scan

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Our Accreditations

Pearl Scan ISO certifications