Pearl Scan can help streamline your office/sector department by scanning your hr documents and files onto digital formats.

HR Document Scanning Solutions in London

From the NHS and pensions companies to employment websites, HR training and personnel management, our HR scanning services have successfully transformed the way our clients manage and access their documents on a daily basis.

Scanning HR documents to digital format

  • Interview notes
  • Proof of ID pages
  • Job offer documents
  • Training documentation
  • Disciplinary sheets
  • Disciplinary sheets
  • Grievance documents
  • Absence & "Back to work" sheets
  • Change of details forms
  • Leaving interview documents

HR document scanning service

Our scanning service explained

Consultation. We will work with you to understand the needs of your HR department so we can scan your documents exactly how you want them. This can be done via email or as an over the phone consultation.

Collection. We can collect your documents from London and across the UK using our secure nationwide collection service.

Preparation. Prior to scanning we will remove all of the fasteners (paper clips, staples etc) to ensure a smooth scanning process.

Scanning. Your documents will then be scanned using our high quality, super fast document scanners with care taken to ensure your files remain in the same order they arrived. Read more...


OCR processing. Optical Character Recognition (OCR) software can be applied to the scanned images to make the text searchable and editable.

Quality checks. Our staff will complete quality checks on the processed images to check their accuracy.

Conversion. Your scans can then be converted to PDF, TIFF, JPEG or any other file format you prefer.

Indexing. We will index your files by previously agreed fields such as names, dates or reference numbers etc. to help you to organise and retrieve your digital files easily.

Data delivery. All files can be encrypted to the highest level of encryption and we can deliver your documents on CD, DVD, USB or secure FTP. We can also host the files on our fully managed cloud system, Pearl Cloud or deliver them on our document management software, Halogen.

Secure shredding of documents. Once you are happy with your digital files, we offer three solutions for your original paper documents. We can return them to you, store them in our secure warehouse or shred and recycle them (providing you with proof of disposal).

Document management solutions provided

If you would like to start managing your scanned documents more efficiently, our document management software is the perfect solution. Halogen has been specially designed in-house to provide lightning fast search and retrieval of your documents.

The software was designed and developed with HR departments in mind with features added to make everyday HR file management simple and stress-free. Numerous indexing fields can be added to the back end to let you narrow down searches by department, date or any other specification. You can also add notes as well as exporting, emailing and printing documents within the software itself.

  • Increase efficiency
  • Improve productivity
  • Save time
  • Quicker access
  • Free up office space
  • Secure information

Get in touch

Get in touch with us today to discover how we tailor our services to suit your requirements. Call 0207 183 1885 or fill out our online contact form to receive expert advice for your scanning solution with a free quotation.

A free trial

A free trial of our document scanning and data capture services in London, Manchester and throughout the UK.

We offer a free trial of our data capture and scanning services in London to prospective clients as proof of concept. Find out more:

0207 183 1885

[email protected]

Contact us online

Why Choose Pearl Scan

Document Scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.