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EU Data Protection Regulation

There are big changes on the horizon regarding the way the EU approaches data regulation. To ensure that your business is on the ball, we’ve put together a complete guide covering everything you need to know about the new EU Data Protection Regulation laws set to go live.

EU data protection regulation – 101

Earlier this year the European Commission revealed a draft of its new set of laws that will replace the previous Data Protection Directive. They’ve renamed the decree the ‘European Data Protection Regulation.

The release of the new regulation is designed to streamline the current data protection laws that exists across the EU member states. By switching to a ‘regulation’ as opposed to a ‘directive’ all EU member states will need to comply, thus eliminating the need for national implementing legislation.

So what does the new European Data Protection Regulation mean for European businesses?
Read on for our overview of what to expect.

• The right to be forgotten

One of the most noticeable changes will be the introduction of the right to be forgotten. This will allow people to request the deletion of personal data, with organisations obliged to comply.

• Integrated data protection measures

While in the past privacy has been somewhat optional, the new regulations rule that businesses must incorporate data protection measures into products and services from the very beginning.

• The right to portability

Another new right sees consumers entitled to portability. This refers to the easy transmission of personal information from one data controller to another.

• Taking a stand against profiling

While subject to certain exceptions, the majority of consumers will be empowered with the right to remove themselves from corporate profiling.

• Greater understanding

Under the new regulations EU citizens will have the right to request insight into how their data is being used.

How your business can prepare

With the new changes set to take effect any month now, it’s important for British businesses to have an in-depth understanding of how to comply with the updates. One of the most effective ways to boost compliance credentials is to invest in document scanning services that digitalise all data, as it rolls in. This will ensure that all documents are safely stored in an electronic database. Should an audit be initiated your business will be able to produce all key documents in a matter of minutes.

in Company News 1026
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Bristol theatre

 

The oldest operating theatre in England, Bristol Old Vic, has been awarded a Heritage Lottery Fund grant of £220,500 to create a landmark heritage project to celebrate its 250th birthday. The grant will support the nine month development project, and another grant is being submitted for a further £.2.26m in funding.

Already recognised as a centre of artistic distinction for its history and high quality programme of events, the nation’s oldest theatre will now also be an important heritage attraction. The project includes a refurbishment of part of the theatre, a conservation project for the original 18th century theatre façade, the protection of the theatre’s paper records and the creation of new public spaces and programmes, including an online archive.

Not only will the historic landmark be protected thanks to this funding, but also the records of the theatre will be preserved and available to a whole new audience. Archives of theatrical heritage will be brought to life during the project by scanning the heritage records which are currently held between the Bristol Record Office and the University of Bristol Theatre collection.

Creating a digital archive of documents which could date back hundreds of years isn’t without its difficulties – it’s vital to keep the originals in mint condition throughout the scanning process. Pearl Scan are experts in scanning delicate documents and books of high importance, ensuring the technology does not damage the records.

The Old Vic was originally named The Theatre Royal, and was built between 1764-1766. The lottery funding for the heritage project has been awarded at the perfect time so the artistic institution can celebrate its 250th birthday. The building can be restored and enjoyed for many years to come, and modern audiences will have access to some of the theatre’s programmes and archives online.

Emma Stenning, chief executive at Bristol Old Vic said, “We’re thrilled that the Heritage Lottery Fund has given us this support as it will enable us to push forward with our exciting plans to transform the theatre into an internationally-significant hub of cultural and historical interest. This major redevelopment project will allow tourists, theatre audiences, day visitors and schoolchildren to engage with Bristol Old Vic’s fascinating heritage like never before.”

If you have a large collection of historical records or archives which you’d like to protect, we can help you digitise your collection with our heritage scanning service. Get in touch for more details.

in Company News 1056
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Feng Shui


The Feng Shui Effect

Do you want to go the extra mile for your employees, and provide a calming work environment? It could promote productivity and improve the health of your workforce – follow our Feng Shui tips and see the results for yourself.

Feng Shui principles can increase the sense of harmony in a room, and can therefore remove stress and increase creativity and inspiration in the office. Here are a few pointers for improving your workspace:

Incorporate more greenery

Don’t underestimate the power of plants – not only do they look pretty and brighten up the space, they also drastically improve the air quality. Many indoor plants have air-purifying qualities, such as the Boston fern and the Peace lily. They will silently remove toxins from the air which may be causing your staff to become unwell or unproductive. Installing plants is really easy for any working environment, so it’s a simple step to take with proven benefits.

De-clutter the space

People generally feel more relaxed in open, tidy spaces and there is nothing more distracting than piles of paper and unnecessary furniture. Part of this comes down to how tidy and organised your staff are, but you can help with the interior design of the office.

For example, are all those filing cabinets really necessary? How often do your staff need to locate records and documents dating back tens of years? Consider upgrading to a paperless office – it’s a lot easier than it sounds. With all business documents easily accessible from individual computers, there will be no need for ugly filing cabinets taking up room in the office.

Improve the light

Office lighting can make us feel tired and can really affect quality of work if it is not sufficient. Nothing can beat natural sunlight, so it’s good to choose a work space with lots of large windows to let the natural light pour in. Then make sure the overhead lights provide enough light, and consider fitting incandescent lamps to each desk so individuals can control their own lighting.
Implementing these Feng Shui practices is a way of investing in your staff and your clients. If people are asked to work in an environment with poor light, no colour and nothing interesting to look at, you can’t expect them to be full of energy and positivity. Create an environment they are happy to spend time in, and their work will be an extension of that positivity.

in Company News 1054
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Education Sector Scanning

Schools are all about education, however this can be disrupted when things go wrong; whether with homework, worksheets or inner-school communication. Better school processes means a reduction in stress, improvement in grades and an overall greater productivity rate from staff and students alike. How could your school benefit from process streamlining? ...

Implement Technology

This can be expensive, especially for schools who are yet to embrace the technological age. However, this doesn’t have to be done all at once and it doesn’t mean that every child should be working off a tablet device straightaway. Technology allows the streamlining process to become easier, especially with the array of apps and software available for instantaneous download.

Consider Cloud Storage

Something as simple as a cloud storage solution can help develop the way things run in class and in a school as whole. With storage software such as Halogen, lost files can no longer be an excuse for holding up the teaching day. All files can be uploaded no matter the format and downloaded from cloud storage off any device, so teachers don’t have to worry about leaving a lesson plan at home.

Digitise Library Collections

While nothing beats the smell of a good book, many schools within the UK are battling against the rising number of school students. Library collections can be digitised so the space can be better utilized to make room for more classrooms. Files can still be accessed within seconds and weigh a lot less than carrying three or four books at once which is perfect for any little bookworm.


Transitioning a collection over to a digital format also allows schools to distribute more copies of a text to more students. No longer would students have to wait for a copy of a book to return. If a book becomes overdue then files can automatically remove themselves from a device. No more late fees and no more angry librarians tracking children down.

Do Away With Pigeon Holes

Sometimes the school environment can get so busy that teachers don’t get the chance to check their pigeon holes every day. This means that memos, letters and work can build up over a couple of days. Implementing streamlining solutions such as a digital mailroom enables messages to be directed to who they are intended for, without the need to sit around waiting to be read. Cutting out the middle system and improving in-school delivery systems will increase productivity, improve communication and decrease the chances of a message becoming lost in the post.

Wonder if your school can benefit from an operational streamline. Visit our website http://www.pearl-scan.co.uk or phone us on 0845 225 5923 for a no obligation, friendly conversation.

How do you think schools can streamline their processes? Share your thoughts with us on social media. We want to hear from you!

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Facts about e Books

It seems that e-books have appeared almost from nowhere. This blog looks at little known and significant facts about e-books – the digital book revolution - that every avid reader should be aware of.

The first e-book was patented in 1949 by a Spanish teacher, Angela Ruiz who wanted to decrease the number of books her students had to carry to school. In recent years, e-books have boomed, especially with the introduction of products such as the Amazon Kindle which allows users to instantly download a book and begin reading in seconds. Find out some little known facts about the e-book revolution that you have probably never heard.

Environmentally friendly

E-books are good for the environment. One tree can normally produce 50 books. This would mean that e-book readers would only have to read 50 books to save a tree. Instead of buying 50 paperbacks or hardbacks and let them gather dust on your bookshelf, why not invest in a Kindle and stop trees from being used for paper?

Electronic publishing saves paper. For example, one weekly issue of the New York Times consumes 75,000 trees. One year’s worth of Sunday papers produced by the New York Times destroys and consumes more than 3,900,000 trees. It’s much more environmentally friendly to subscribe online.

Big Books Sell

According to PEW Research, 75% of people between 16-29 have read a printed book in the last year, with the younger generation preferring digital products – with the exception of e-books. Mark Coker, Founder of Smashwords found that e-books that have over 100,000 words sell significantly more than e- books that have under 50,000 words.

E-books Make More Money for Publishers

When it comes to profit margins, e-books generate a higher profit margin than hardback books. A hardback has a profit of 41% for publishers, making roughly $5.50 for each book sold. E-books can make publishers nearly $8 per sale, creating a 75% profit margin. That is an increase of 34%! Publishers can even make money from books released decades ago, by converting a new edition and launching it digitally.

Long Odds on Becoming a Bestseller

Only a tiny proportion of the market is making serious money from their efforts. Hugh Howey’s Author Earning report found that 100 authors made $100,000 or more from publishing e-books. With roughly 390,000 e-books being sold in the U.S. alone according to Bowker research, the chances of making $100,000 or more from an e-book are very slim.

Do you read E-books? What do you like about them? Share your thoughts with us on social media!

Tagged in: book scanning e-books
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