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Four Industries that can be Revolutionised with Scanning Documents

An image of a person searching through documents in a filing cabinet. The image relates to the blog article, as the article gives the user information on how scanning docuemnts to a digital file can save time in various departments in all types of organisations in London and all over the UK. Our document scanning services in London and the UK offer a cost effective solution to help organisations go paper free.

The term ‘digital transformation’ has been a buzz word skimming around the business world for many years and document scanning in London is at the heart of that. The single best way to bring a business bang up to date and increase efficiency from the ground up is scanning your paper documents to digital files. It can help almost every industry to automate and drive up productivity. Although document scanning is imperative for almost all industries, there are some where it is necessary to take a leap into the 21st century. Here are the top four industries that can be revolutionised with document scanning:

Scanning finance documents into digital platforms will streamline your financial department

Finance, by nature, is a paper-dense industry. But it doesn’t have to be. Thanks to the rise in computer systems and processes, the finance industry has taken a giant leap towards digital means over the last five years. But there is still a lot of work to be done in order to bring it up to date. Scanning services that include invoice scanning can overhaul finance departments by getting rid of bulky and unorganised filing cabinets, paving the way for digital stores of organised and correctly labelled files and folders.

Educational documents converted to a digital platform through document scanning services

The education sector relies on mountains of paper every single day in classrooms, offices and receptions, the education sector as a whole is, in general, behind the times when it comes to digitalisation. Although it has moved forward over the last few years, there is still a lot that can be done to improve processes. Using a professional scanning company in London to begin scanning and digitising student records and attendance is one of the first steps, while reducing the number of handouts by driving forward a technological culture in the classroom is another. This will not only help staff to deal with an increasing number of students, but also help to minimise teachers’ precious time being wasted.

Digital medical files mean editing and sharing instantly with other nurses, doctors, office staff, etc

The NHS’ drive to be paperless by 2020 has been at the forefront of the digital industry for many years. Yet all signs are pointing to it missing its target. However, the medical industry can benefit from a scanning service greatly by switching to a paperless system, cutting down on time wasted search for records, instantly sharing with other colleagues, the endless capabilities of updating and editing the digital documents, ensuring information is correct and minimising clutter.

Document management solutions for the documents used in human resources and other heavy paper departments

Human resources are another typically paper-heavy sector. Essentially the heart of a business, HR is there to ensure workers are happy, healthy and trained. And as a result, the sector demands a lot of paperwork for each employee. And even in a relatively small business, they can generate a lot of paper work. When choosing a scanning service to digitise your employee records, training and procedures, your files will never be misplaced, document and records are kept up to date with re-edits made on the digital file. Your Essential HR department can run even more efficiently.

To find out more information and discover the full range of our accredited scanning services that we offer in London and throughout the UK or contact us online.

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NHS Moves Towards Paperless Operations

medical record scanning


Many organisations across all industries can benefit from going paperless – and the government has already highlighted the National Health Service as one such organisation. The NHS has a target to digitalise patient records and become completely paperless, which will reduce time spent on administrative tasks and hopefully improve patient care. NHS Trusts are already expected to have patient records online, but health secretary Jeremy Hunt has challenged the NHS to become a paperless operation by 2018.

This move to roll out paperless operations has already started, with some NHS Trusts and GP practices taking the plunge and making the digital switch. The first NHS Trust to go paperless a few years ago was St Helens & Knowsley, and now other across the UK are on a paperless trail. In one GP practice in the area, moving to a digital database has freed up 20 square metres of space and freed up staff who had to spend two to three hours manually searching records for referral letters and other records. Dr David Wilson predicts digitalising all 11,000 records has reduced admin costs by one person a day each week.

With such positive reports from professionals who have made the paperless switch, many other NHS trusts are following suit well ahead of the 2018 deadline. One of the most recent areas to implement the digital strategy is Royal Free London NHS Trust, which treats around 700,000 patients each year. All paper care records are being transferred to digital, so staff can have instant access to records and patient information.

new horizontal 36Will Smart, Director of information management and technology at the Royal Free said, "For a complex hospital environment like ours, managing patient care using paper case-notes has been logistically very challenging. Tracking and moving paper case notes across a large physical estate has made it difficult to ensure that these are available where and when they are needed and has required a large administrative team.

"By digitising these case-notes we have the opportunity to improve the quality of the services we provide whilst reducing costs, and believe the new platform will enable us to digitise other paper-based corporate records and drive further efficiencies.”

The NHS obviously has an obligation to keep patient records and log all communication with patients for compliance. Medical document scanning and electrical storage is more efficient and cost effective for private and NHS hospitals, doctor’s surgeries, dentists and medical trusts. A digital archive system can securely store case notes, information and event digitised X-rays, while reducing admin costs. For more information about how medical record scanning can improve your healthcare practice and reach digitalisation targets, get in touch.
 

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Document Scanning by Pearl Scan


The Scan-do Peopletm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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Scale Down Large Format Drawings With Document Scanning

large format scanning
Some drawings, plans and maps take up a great deal of space and it can be counterproductive to try and store them in hard copy so what's the solution?

Architects, design engineers, builders and artists are just some of the wide range of people who deal with large format documents on a daily basis. One document can be said to be manageable but once they start to accumulate, which they will more often than not, it can cause a huge storage problem. Where exactly can you store a large number of large format drawings where you can find specific ones again should you need them? Well, this is where large format scanning can help...

Large Format Scanningdrawings scanning

Large format scanning offers an effective storage solution for large documents. It involves the scanning of documents using specialist large format scanners and conversion to digital formats such as PDF, TIFF and JPEG. These digital files can also be converted into CAD (Computer Aided Design) files to enable high quality editing of your drawings on screen. Any size document right up to A0+ can be digitised and the advantage of digitising them will be the amount of space you can save. For example, perhaps you currently store your large format documents rolled up and stored in cardboard tubes. You might think this is a space saver but a large amount of those tubes can soon overrun your office or premises. Not to mention the fact that they could be damaged or lost stored like this. This is one of the main reasons we find people turning to large format scanning. Digital documents take up only virtual space and can be stored anywhere such as USB, CD, DVD, secure FTP, cloud platforms or any number of devices which makes them much more flexible to work with. We are constantly looking for ways to make our lives easier and large format scanning does just that.

Benefits

As well as being a huge space saver, scanning large format documents and storing them digitally instead can also offer a number of other benefits.

  • You can save costs on storage.
  • If you currently hire a member of staff to deal with them, you can save money and generate revenue here too.
  • Digitising is also a big time saver since you can access files with a simple search.
  • You can also make corrections simply without having to create a new document.
  • You can deal with drawings etc. quickly, thus leaving time to do more.
  • With password protection and file encryption, digital documents are more secure than hard copy storage methods.
  • Digital documents are also safe from the damage or loss that paper documents are susceptible to.

Pearl Scan's Large Format Scanning Service

Here at Pearl Scan, we offer a fully bespoke yet affordable large format scanning service for companies and individuals wishing to free up space or enjoy the wide range of other benefits. We have the infrastructure to handle both small and large amounts and can offer a very quick turnaround if needed. If you would like some more information about this service or any of the other scanning services we offer, check out our website and blogs. For a free, no obligation quote for your scanning project, complete our online form by following the relevant links below. 

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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Why Choose Pearl Scan

Document Scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.