Four Industries that can be Revolutionised with Scanning Documents

An image of a person searching through documents in a filing cabinet. The image relates to the blog article, as the article gives the user information on how scanning docuemnts to a digital file can save time in various departments in all types of organisations in London and all over the UK. Our document scanning services in London and the UK offer a cost effective solution to help organisations go paper free.

The term ‘digital transformation’ has been a buzz word skimming around the business world for many years and document scanning in London is at the heart of that. The single best way to bring a business bang up to date and increase efficiency from the ground up is scanning your paper documents to digital files. It can help almost every industry to automate and drive up productivity. Although document scanning is imperative for almost all industries, there are some where it is necessary to take a leap into the 21st century. Here are the top four industries that can be revolutionised with document scanning:

Scanning finance documents into digital platforms will streamline your financial department

Finance, by nature, is a paper-dense industry. But it doesn’t have to be. Thanks to the rise in computer systems and processes, the finance industry has taken a giant leap towards digital means over the last five years. But there is still a lot of work to be done in order to bring it up to date. Scanning services that include invoice scanning can overhaul finance departments by getting rid of bulky and unorganised filing cabinets, paving the way for digital stores of organised and correctly labelled files and folders.

Educational documents converted to a digital platform through document scanning services

The education sector relies on mountains of paper every single day in classrooms, offices and receptions, the education sector as a whole is, in general, behind the times when it comes to digitalisation. Although it has moved forward over the last few years, there is still a lot that can be done to improve processes. Using a professional scanning company in London to begin scanning and digitising student records and attendance is one of the first steps, while reducing the number of handouts by driving forward a technological culture in the classroom is another. This will not only help staff to deal with an increasing number of students, but also help to minimise teachers’ precious time being wasted.

Digital medical files mean editing and sharing instantly with other nurses, doctors, office staff, etc

The NHS’ drive to be paperless by 2020 has been at the forefront of the digital industry for many years. Yet all signs are pointing to it missing its target. However, the medical industry can benefit from a scanning service greatly by switching to a paperless system, cutting down on time wasted search for records, instantly sharing with other colleagues, the endless capabilities of updating and editing the digital documents, ensuring information is correct and minimising clutter.

Document management solutions for the documents used in human resources and other heavy paper departments

Human resources are another typically paper-heavy sector. Essentially the heart of a business, HR is there to ensure workers are happy, healthy and trained. And as a result, the sector demands a lot of paperwork for each employee. And even in a relatively small business, they can generate a lot of paper work. When choosing a scanning service to digitise your employee records, training and procedures, your files will never be misplaced, document and records are kept up to date with re-edits made on the digital file. Your Essential HR department can run even more efficiently.

To find out more information and discover the full range of our accredited scanning services that we offer in London and throughout the UK or contact us online.

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Bristol Old Vic Theatre Receives Funding for Heritage Project

Bristol theatre

 

The oldest operating theatre in England, Bristol Old Vic, has been awarded a Heritage Lottery Fund grant of £220,500 to create a landmark heritage project to celebrate its 250th birthday. The grant will support the nine month development project, and another grant is being submitted for a further £.2.26m in funding.

Already recognised as a centre of artistic distinction for its history and high quality programme of events, the nation’s oldest theatre will now also be an important heritage attraction. The project includes a refurbishment of part of the theatre, a conservation project for the original 18th century theatre façade, the protection of the theatre’s paper records and the creation of new public spaces and programmes, including an online archive.

Not only will the historic landmark be protected thanks to this funding, but also the records of the theatre will be preserved and available to a whole new audience. Archives of theatrical heritage will be brought to life during the project by scanning the heritage records which are currently held between the Bristol Record Office and the University of Bristol Theatre collection.

Creating a digital archive of documents which could date back hundreds of years isn’t without its difficulties – it’s vital to keep the originals in mint condition throughout the scanning process. Pearl Scan are experts in scanning delicate documents and books of high importance, ensuring the technology does not damage the records.

The Old Vic was originally named The Theatre Royal, and was built between 1764-1766. The lottery funding for the heritage project has been awarded at the perfect time so the artistic institution can celebrate its 250th birthday. The building can be restored and enjoyed for many years to come, and modern audiences will have access to some of the theatre’s programmes and archives online.

Emma Stenning, chief executive at Bristol Old Vic said, “We’re thrilled that the Heritage Lottery Fund has given us this support as it will enable us to push forward with our exciting plans to transform the theatre into an internationally-significant hub of cultural and historical interest. This major redevelopment project will allow tourists, theatre audiences, day visitors and schoolchildren to engage with Bristol Old Vic’s fascinating heritage like never before.”

If you have a large collection of historical records or archives which you’d like to protect, we can help you digitise your collection with our heritage scanning service. Get in touch for more details.

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Scale Down Large Format Drawings With Document Scanning

large format scanning
Some drawings, plans and maps take up a great deal of space and it can be counterproductive to try and store them in hard copy so what's the solution?

Architects, design engineers, builders and artists are just some of the wide range of people who deal with large format documents on a daily basis. One document can be said to be manageable but once they start to accumulate, which they will more often than not, it can cause a huge storage problem. Where exactly can you store a large number of large format drawings where you can find specific ones again should you need them? Well, this is where large format scanning can help...

Large Format Scanningdrawings scanning

Large format scanning offers an effective storage solution for large documents. It involves the scanning of documents using specialist large format scanners and conversion to digital formats such as PDF, TIFF and JPEG. These digital files can also be converted into CAD (Computer Aided Design) files to enable high quality editing of your drawings on screen. Any size document right up to A0+ can be digitised and the advantage of digitising them will be the amount of space you can save. For example, perhaps you currently store your large format documents rolled up and stored in cardboard tubes. You might think this is a space saver but a large amount of those tubes can soon overrun your office or premises. Not to mention the fact that they could be damaged or lost stored like this. This is one of the main reasons we find people turning to large format scanning. Digital documents take up only virtual space and can be stored anywhere such as USB, CD, DVD, secure FTP, cloud platforms or any number of devices which makes them much more flexible to work with. We are constantly looking for ways to make our lives easier and large format scanning does just that.

Benefits

As well as being a huge space saver, scanning large format documents and storing them digitally instead can also offer a number of other benefits.

  • You can save costs on storage.
  • If you currently hire a member of staff to deal with them, you can save money and generate revenue here too.
  • Digitising is also a big time saver since you can access files with a simple search.
  • You can also make corrections simply without having to create a new document.
  • You can deal with drawings etc. quickly, thus leaving time to do more.
  • With password protection and file encryption, digital documents are more secure than hard copy storage methods.
  • Digital documents are also safe from the damage or loss that paper documents are susceptible to.

Pearl Scan's Large Format Scanning Service

Here at Pearl Scan, we offer a fully bespoke yet affordable large format scanning service for companies and individuals wishing to free up space or enjoy the wide range of other benefits. We have the infrastructure to handle both small and large amounts and can offer a very quick turnaround if needed. If you would like some more information about this service or any of the other scanning services we offer, check out our website and blogs. For a free, no obligation quote for your scanning project, complete our online form by following the relevant links below. 

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Document Scanning by Pearl Scan


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