“Microfiche data isn’t lost – it just needs a digital upgrade” says Pearl Scan

Image of a man looking at a microfiche, with shelves that are full of microfiche in the background. The image relates to this blog article, as the article describes how capturing the data from a microfiche can save and protect the data. We offer a service where we capture and convert your microfiche data to a digital file with our microfiche scanning services in London and throughout the UK.

Converting hard copy microfiche into digital files enabling easy access for you.

Many sectors have found that their film and other hard copy storage methods are becoming outdated in this increasingly digital society. Paper, cassette tapes and microfiche were once not only the most popular ways to store data, but also some of the only ways to keep it safe. But as the world becomes more focussed on digital forms of working, these outdated storage methods are increasingly used less and less and data is becoming lost as a result.

Although it can often seem like the information stored on these little used formats is gone forever due to the equipment needed to read these devices becoming hard or expensive to come by, this information doesn’t have to be lost in the digital translation.

Microfiche and microfilm scanning to upgrade how the data is stored

Pearl Scan, the UK’s finest document scanning and management expert, has emphasised the role that existing technology can play in ensuring the important information stored on these now outdated methods is easy to access. And for most, the best way to do this is to look into scanning services in London.

Microfiche and document scanning can breathe new life into old files. Readers for these old ways of storing data are becoming increasingly hard to come by, whereas computers are extremely common and relatively cheap. So it only makes sense that the data on these outdated devices is brought right into the 21st century with scanning.
Naveed Ashraf | Managing Director at Pearl Scan Group.

Technology can also help to take this one step further. OCR software can be applied to the scanned images to make them fully searchable, while the documents can also be made available on an open source document management software, such as Pearl Scan’s very own Halogen or even uploaded to a secure cloud-based service.

By undertaking document scanning, companies are able to update their storage methods, keep data secure, make information easier to access, share and edit files quickly, save space on storage and even reduce costs.

To find out more information, visit our range of scanning services or get in touch and speak to our experienced team.

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Invoice Scanning: The Safe and Secure Way to Process Company Bills

invoice scanning banner5
Are you drowning in invoices and worried about the safety of the information on them? Secure your data by going digital with invoice scanning services.

Invoice scanning and data capture is a service used by many companies across the UK to save money and reclaim space but more importantly to provide their invoices with better security. You wouldn't stand in the middle of the street announcing your company accounts so why leave accounts payable and purchase ledger information open to prying eyes?

Why Do We Need a Better Storage Solution?

Storing invoices in paper form in filing cabinets, folders and boxes leaves them susceptible to loss, theft and damage. You may think your documents are safely locked away but anyone can find their way into a storage cupboard and rummage through a few boxes without your knowledge. Despite recent hacking news, going digital with document storage provides a much more secure solution, provided it's done correctly. If the passwords are strong and file encryption is of the highest level then you will no longer have the worry of document security on your mind.invoice processing software

How Can I Digitise My Invoices?

To digitise your invoices, you need a scanner with data capture capabilities and a member of staff or two to complete the task. Document management software would also be helpful to keep track of the files once they have been scanned. Alternatively, you could outsource the work to a scanning service. If you receive large amounts of invoices on a regular basis, the latter solution will be the most effective. Scanning services can collect your invoices and scan them using high quality scanners with the ability to scan millions of images. For this reason it would be counter productive to attempt bulk invoice scanning in your office. For help on choosing the right scanning company, check out this useful article. Scanning services should also assist you in setting up a digital invoice processing system for future documents.

Other benefits of Invoice Scanninginvoice processing

While providing you with extra security for your important information, invoice scanning also offers a wide range of other benefits in the form of;

  • Cost Savings
  • Time Savings
  • Space Savings
  • Improved Efficiency
  • Better Workflow
  • Boosted Office Morale
  • Instant file access and retrieval
  • Improved Green Credentials

Pearl Scan Can Help

Here at Pearl Scan, we offer invoice scanning and invoice data capture services for companies across the UK wishing to secure their documents for the future. We adapt our service to the needs of our clients providing them with a tailor made solution for their invoice management. To eliminate your worries about data security, we operate from a secure scanning bureau and offer high level encryption services for your scanned files. Your files will also be OCR processed to make them easy to retrieve as and when you need them through simple text searches.

For more information about how you can secure your documents using Pearl Scan's invoice scanning service, get in touch today and receive a free, no obligation quote for your scanning project.

 

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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Save the Environment...One Document at a Time

green document management
Document scanning can boost your green credentials, lower your carbon footprint and even take steps towards saving the environment.

Running a physical file storage system can be one of the most harmful ways your company is conducting everyday business. Simply by switching to digital file management you can begin saving the environment, one document at a time.

Embrace Digital Document Management

Most companies don't realise the impact their file storage method is having on the environment but continuous use of paper, ink and printers can be very harmful for the planet. This is where digital document management provides a much needed boost for companies' green credentials as well as reducing the release of harmful chemicals and using less paper.

What Can Be Done?Document Scanning Service16

You just need to complete a few steps to implement an efficient and environmentally friendly document management system.

Firstly, you will need to digitise the files you currently store in hard copy so they can be viewed, edited and share digitally without the need to waste paper photocopying and printing multiple copies.

Secondly, these files should be indexed and made fully text searchable to ensure improved file retrieval times before being placed onto a shared network or online cloud platform.

Finally, you should encourage your staff and colleagues to think twice before printing and send messages via email instead of on paper.

It's quite simple really but the impact can be huge!

Other Green Ideas for the Office

Document scanning can help you take a huge step towards boosting your company's green credentials but it can be complemented by other schemes;simple document management software

  • Cycling to work or car sharing to reduce carbon emissions.
  • Recycling in the office.
  • Switching off lights and electrical equipment when not in use.
  • Encourage the use of mugs and glasses NOT plastic cups.
  • Purchase 'green' office stationery and organic food supplies.
  • Use energy efficient lighting methods

For more green office ideas check out this list.

Document Scanning Services

While we know that you can't wait to start helping the environment, we also understand that sometimes you just can't spare the time to digitise documents and set up new management systems so that's where Pearl Scan can help. As a document scanning company, we handle the entire process from collection of your documents to scanning, conversion, delivery of digital files and disposal of hard copies. Our service is completely bespoke and can be tailored to suit each client's needs offering a huge range of benefits from cost and space savings to efficiency boosts and 'greener' offices.

For more information about our document scanning services please feel free to browse our dedicated website and blog or get in touch today for a free, no obligation quote for your scanning project.

 

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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