Pearl Scan London Blog

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“Microfiche data isn’t lost – it just needs a digital upgrade” says Pearl Scan

Image of a man looking at a microfiche, with shelves that are full of microfiche in the background. The image relates to this blog article, as the article describes how capturing the data from a microfiche can save and protect the data. We offer a service where we capture and convert your microfiche data to a digital file with our microfiche scanning services in London and throughout the UK.

Converting hard copy microfiche into digital files enabling easy access for you.

Many sectors have found that their film and other hard copy storage methods are becoming outdated in this increasingly digital society. Paper, cassette tapes and microfiche were once not only the most popular ways to store data, but also some of the only ways to keep it safe. But as the world becomes more focussed on digital forms of working, these outdated storage methods are increasingly used less and less and data is becoming lost as a result.

Although it can often seem like the information stored on these little used formats is gone forever due to the equipment needed to read these devices becoming hard or expensive to come by, this information doesn’t have to be lost in the digital translation.

Microfiche and microfilm scanning to upgrade how the data is stored

Pearl Scan, the UK’s finest document scanning and management expert, has emphasised the role that existing technology can play in ensuring the important information stored on these now outdated methods is easy to access. And for most, the best way to do this is to look into scanning services in London.

Microfiche and document scanning can breathe new life into old files. Readers for these old ways of storing data are becoming increasingly hard to come by, whereas computers are extremely common and relatively cheap. So it only makes sense that the data on these outdated devices is brought right into the 21st century with scanning.
Naveed Ashraf | Managing Director at Pearl Scan Group.

Technology can also help to take this one step further. OCR software can be applied to the scanned images to make them fully searchable, while the documents can also be made available on an open source document management software, such as Pearl Scan’s very own Halogen or even uploaded to a secure cloud-based service.

By undertaking document scanning, companies are able to update their storage methods, keep data secure, make information easier to access, share and edit files quickly, save space on storage and even reduce costs.

To find out more information, visit our range of scanning services or get in touch and speak to our experienced team.

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How Business Card Scanning Can Improve Your Life

business card scanning

How Business Card Scanning Can Improve Your Life

How many business cared have you collected over your lifetime? Hundreds, thousands, maybe hundreds of thousands?! Searching through all of your business cards is a massive waste of time, not to mention frustrating. Even if you’ve made your own digital list of contacts you can add to each time you receive a business card, there is still the risk of typing in an email address or phone number wrong – and you’ll probably only find out when it’s too late.

Business card scanning is the future – it can collect all the important data from each business card and format the data into any format. Here are some ways this fast scanning service can genuinely improve your life.

Create a Digital Address Book

It’s probably something you’ve been meaning to do for a while – but really, who has the time?! Sitting down and manually entering the contact details for your entire address book or sales database is far too time consuming. Plus, it leaves room for errors. A business card scanning service can quickly scan all the details and sort them into the correct columns for name, address, phone numbers and emails. You’ll be able to access your digital address book from anywhere, on any device.

Say Goodbye to Losing Phone Numbers

We’ve all done it – had a really good business meeting or opportunistic chat with a client, and stuffed their card in a pocket in a hurry. When you go to follow up, you can’t find the business card anywhere, and have to struggle to get in contact with them. Once you start your digital address book it is easy to keep on top of, so you can enter the details straight away. Alternatively, Pearl Scan has a scan on demand service so each time you receive a business card simply arrange for it to be picked up and scanned into your system.

Increase Leads and Sales

Once data is captured effectively, it can be transferred into Salesforce or CSV. This means that you’ll instantly have a larger sales database to work from, and some of your contacts could be years old and make new leads. Instead of trying to contact people individually, involve them in your marketing and outreach and you’ll almost always find new leads and sales.

Business card scanning is convenient and will make your office and briefcase much more organised. Not only this, but it also has the potential to improve your business operations and increase sales. It makes total business sense.

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How to Make Your Customer Survey a Success

survey scanning services

Surveys are an invaluable tool when it comes to gaining inside information on what your customers really want. However when it comes to maximising the effectiveness of your content a strategic approach is always worthwhile. If you want to ensure that every question you ask hits the mark, read on for our top tips on how to draft hard hitting customer surveys that generate meaningful data.

Comply with the KISS rule

As a general rule of thumb, the KISS principle should apply to all questions. The acronym stands for ‘Keep It Short, Stupid!’ and essentially rules that all questions should be asked in the shortest and simplest way possible, without losing their intent.

Pepper surveys with open ended questions

While ‘yes/no’, multiple choice and scale rating questions are the easiest to answer, surveys should also be peppered with open ended queries that give customers an opportunity to spill their thoughts on various different subjects. A good strategy to encourage customers to open up is to start with a simple scale rating question, then follow up with an open ended “why do you feel this way?”

Ask one question at a time

It can be tempting to squeeze multiple questions into one line but ultimately, this just confuses and frustrates respondents. Instead, stick to one at a time and elaborate in a separate or sub question if necessary.

Keep rating scales consistent

If you’re using rating scales make sure they remain consistent throughout the survey. This will create a streamlined experience and ensure that answers are accurate and free from confusion.

Offer customers a bonus for their participation

It can be extremely difficult to convince customers to take the time to fill out a survey. Entice them in by offering bonuses such as discounts, credits or giveaways. Even the smallest of incentives can generate impressive participation rates.

Make data processing easy with survey scanning tools

Once you’ve gathered your data the next step is to process it into meaningful information. This is often the most tedious and time consuming element of customer surveys. Make the process easy by utilising survey scanning data capture technology that sifts through results and processes them into useable data in a fraction of the time it would take a human to complete the same task.

Ready to make the most out of your customer surveys? Head to Pearl Scan today for quotes on professional survey scanning tools that will turn your results into expedient information that you can use to grow, expand and enhance your business.

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Why choose Pearl Scan

Document scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.