Here in the UK we have been pretty lucky with the weather over the winter. Aside from a few frosty mornings and a few downpours, most of us have got off lightly. It’s unwise to take the weather for granted. And when you run a business, that is even more important.
Eliminate or reduce paper processes
Although many organisations have embraced the paperless resolution, there are still many that rely on paper processes every single day. Not only does this affect the day to day running of a business, but it can also spell disaster should something happen – such as a flood or fire.
Switching from manual, paper documents to electronic ones is one of the best ways to make sure you don’t lose important documents and information should disaster strike.
Back up documents to the cloud
Once you’ve moved to a digital way of working, it’s time to back up your documents to a cloud-based platform, as even electronic documents are vulnerable to damage as a result of a flood or fire.
Documents that are hosted however will always be kept safe should your workplace be damaged – and what’s more, there’ll be accessible from anywhere with an internet connection!
Make it easy to access documents and software outside the office
Should bad weather mean you can’t get to the office when you desperately need an important file, contract or contact information, this can be disastrous. But using a remote access piece of software, like Teamviewer can make this a thing of the past. It allows you to access and use a computer, from another one, as if you were sat directly in front of it.
We can never be certain when disaster may strike – or if indeed it ever will. But all businesses, no matter what sector, can take steps to alleviate their risk and make sure the show can go on no matter what.
Get in touch if you would like to know more about our document scanning services and going paperless in the office.