Running a physical file storage system can be one of the most harmful ways your company is conducting everyday business. Simply by switching to digital file management you can begin saving the environment, one document at a time.
Most companies don't realise the impact their file storage method is having on the environment but continuous use of paper, ink and printers can be very harmful for the planet. This is where digital document management provides a much needed boost for companies' green credentials as well as reducing the release of harmful chemicals and using less paper.
You just need to complete a few steps to implement an efficient and environmentally friendly document management system.
Firstly, you will need to digitise the files you currently store in hard copy so they can be viewed, edited and share digitally without the need to waste paper photocopying and printing multiple copies.
Secondly, these files should be indexed and made fully text searchable to ensure improved file retrieval times before being placed onto a shared network or online cloud platform.
Finally, you should encourage your staff and colleagues to think twice before printing and send messages via email instead of on paper.
It's quite simple really but the impact can be huge!
Document scanning can help you take a huge step towards boosting your company's green credentials but it can be complemented by other schemes;
For more green office ideas check out this list.
While we know that you can't wait to start helping the environment, we also understand that sometimes you just can't spare the time to digitise documents and set up new management systems so that's where Pearl Scan can help. As a document scanning company, we handle the entire process from collection of your documents to scanning, conversion, delivery of digital files and disposal of hard copies. Our service is completely bespoke and can be tailored to suit each client's needs offering a huge range of benefits from cost and space savings to efficiency boosts and 'greener' offices.
The Scan-do Peopletm
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