Digital vs Hardcopy

digital document management system
When it comes to document storage this is the biggest rivalry...Digital vs Hardcopy!

It's a question we hear a lot; how should I store my documents? Nowadays, there are many different methods of storing documents that sometimes it's hard to decide which one is best for your office or organisation.


In times gone by, having a hard copy of a document filed away for when you needed information from it, needed to photocopy it or needed to make amendments to it was the standard solution. There wasn't really any other way to do it. However, a hard copy document is susceptible to loss, damage and theft. It could also take a lot of time to find the document you need which would result in lower workplace efficiency.

Despite these downsides, a hard copy document was still editable, to an extent. If changes needed to be made, handwritten amendments could be done to the document. This may not have been particularly neat but it did the job. Alternatively, amendments could be made to the document if it was originally made on Microsoft Word (or something similar) and the document would be printed out again to be stored in the filing cabinet.

While hard copy document storage has often been seen as the preferred way, and it does have its advantages, the world of document storage is changing.


All aspects of our world are continuing to go digital and that goes for documents too. As a society we are sending more and more emails and spending increasing amounts of time using electronic devices. Yet, some organisations continue to store their documents in hard copy in filing cabinets, boxes and folders despite conducting a lot of business online. But what is the solution to this? Coincidently, here at Pearl Scan, we have an effective solution.

We offer a bespoke document scanning service which involves the scanning, digital storing, delivery and disposal of documents. This complete cycle technique means you don't have to worry about your documents throughout the entire process, from the collection to delivery and disposal. We offer a wide range of choice to suit any project.

Mediums of Digital Storagepaperless blog

  • PDF
  • MS Word
  • HTML
  • TIFF
  • JPEG


As you can see, digital scanning and storage offers you a huge range of choices that you just don't have with a hard copy. So join the digital revolution and have your documents scanned today. For more information on the document scanning services we offer or to request a quote, get in touch today or complete our online contact form by following the relevant links below.


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Document Scanning by Pearl Scan

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We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

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