Why outsourcing document scanning is better

In today’s technologically advanced society, the question that many offices and businesses in London are asking themselves is not ‘should we scan our documents?’ but it is ‘how should we scan our documents?’ With a long list of advantages such as saving time, money and freeing up space, the demand for document scanning is very clear, but many are unsure about whether they should outsource their needs to a document scanning company or not.

At Pearl Scan, we have been providing nationwide document scanning services for over a 15 years, and have many happy clients from a wide range of industries that could convince you that outsourcing your document scanning is better, cost effective and meet best practices and guidelines kept up-to-date. But don’t just take their word for it – here is why you should leave your document scanning services in the hands of the experts…

Highly trained staff

While some businesses may need to scan and store simple paper documents, others will require more complex materials to be digitised such as microfiche and microfilm, invoices, surveys and more. In order to covert these files to accurately scanned digital documents, a large amount of industry ‘know how’ is required, as well as specialist scanning equipment. When outsourcing your document scanning you immediately are given access to experts in the area who can take care of your scanning services with ease, reducing the need to hire or train staff in this specific area.

No need to invest in costly (and bulky) equipment

Even if you decide to train your staff how to scan ‘in-house’, you will need to invest in expensive industry equipment, using up your valuable budget and taking up space in, what may already be a limited working area. At Pearl Scan we have a dedicated and state-of-the-art document scanning facility to convert all your files to digital the required file format, meaning you don’t need to pay for the extra expenses.

A tailored solution

As we are experts in our area, with a vast amount of document scanning experience in a wide range of industries, we are capable of providing a tailored scanning solution to all of our clients. Outsourcing to a scanning company means that you can enjoy a wholly professional service, every time.

Additional extras

Purchasing the necessary equipment and training your staff to scan your documents will fulfil your basic needs, but when using services from industry experts you are likely to be given a whole host of additional extras to help you with your document scanning and management requirements. We have developed Halogen, an intelligent document storage and retrieval software, which is given to all Pearl Scan customers free of charge.

If you know that outsourcing to a document scanning company is the right choice for you, get in touch with a member of the Pearl Scan team today to learn more about how the outsourced scanning services work.