Why document scanning is the solution to your document and record storage problems

We are living in the ‘information age’ with much of our business and personal lives relying on large amounts of data in order to function. Unfortunately, for many organisation this data is still stored in physical files such as paper documentation, photographs or microfiche and microfilm cards. These can present a number of problems, especially as the streams of information that is created and such, needs to be stored, continues to rise. Before we tell you how a document scanning service in London can revolutionise businesses based in the capital, let us define some of the problems that you may be experiencing…

Lack of space

By their nature, traditional documents in a physical format are bulky and can take up valuable office space. Even if shelving systems or filing cabinets are used to try to organise these papers, they are often unsightly and cause the working environment to feel cluttered – something that can be detrimental to productivity levels.

Time consuming access to documents

Many jobs need instant access to the information stored in their documents in order to complete their daily tasks effectively. Unfortunately, when stored in these physical formats, valuable time can be wasted locating the desired papers, photographs, books or more, even when filed in a well-structured system.

Wasting money

Sometimes, you may have so many physical documents that you cannot even store it all in your office space! Many legal regulations require businesses to keep documents archived for a number of years, meaning that historic files can’t be disposed of and the papers keep on piling up. To comply, many resort to paying costly fees to simply keep these files in external storage facilities.

Deteriorating over time

Whether your document archive is with an external storage provider or if your company has the facilities to keep them in-house, gradually these paper, fibrous and textile documents will deteriorate over time, causing information to be lost.

How can document scanning in London help?

If your company is experiencing any of these document storage problems then a document scanning service can help. And when using Pearl Scan, every paper file, book, photograph, letter and more is removed from your site and taken to our dedicated scanning bureau in London. Here, our specialised technology transforms each file into whichever digital format suits your business best, including PDF, JPEG, TIFF and more, ready to be accessed at the click of a mouse. Once scanned, we also offer a secure storage service to keep all of your historic, physical files safe and away from your working environment.

With these data capture solutions, businesses can rid themselves of a cluttered working environments and unleash new productivity potentials as important data is available at their fingertips. What’s more, money is saved in the long run while documents are safe guarded digitally, forever.

Peal Scan offers document scanning in central London, as well as the different boroughs throughout the capital. If you want to know more about our document scanning service, get in touch!