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According to WRAP's Green Office Guide, there are six 'printing culprits' in every office. Which one are you?

Let's take a look at the six different categories before you make your mind up...

The Pointless Printer

WRAP's definition: "Prints everything just because they like to have a hard copy of all documents, even emails."

These kinds of printers will end up with filing cabinets, folders and boxes of documents filling their offices to the brim.

The Competitive Printer

Wrap's definition: "The bigger the pile of what they perceive to be 'crucial' documents, the more important they think they look."

This person's documents will not be filed away but will be taking up huge amounts of space on their desk leaving very little room to work efficiently.

The 'Old School' Printer

Wrap's definition: "Feels they can't possibly comment on an email request without printing it off to read it and thinks it is impossible to edit documents by looking at them on screen – can only do so by printing off and writing amendments on the paper copy."

This worker's struggle to adapt to the digital age results in a mountain of paperwork and waste.

The Hasty Printer

Wrap's definition: "Presses the 'P' button before checking quantity, length, etc of the document and watches as 20 copies of a 200-page document in full colour come out of the printer, and then rolls their eyes as if the printer is at fault."

We've all been there, absentmindedly pressing print and then ending up waiting by the printer for hours. More often than not, the document won't be needed again anyway and if it is it's stored away so deeply that no one can find it.

The Sneaky Printer

Wrap's definition: "Acutely aware they are overprinting, and that such practice is frowned upon, but can't live without their paper – so gets in early or stays late to make copious amounts of what is possibly personal printing so no one sees them."

Whichever way you look at it, this is not a good approach to have, not only for the environment's sake but for the sake of your reputation within the company.

The Model Printer

Wrap's definition: "Double-sided, recycled paper. Only prints what is essential and likes to share documents with the rest of the team."

Here at Pearl Scan, we appreciate these kinds of people. They are environmentally aware and are also saving the company money and space by keeping print to a minimum. If you take steps to become the Model Printer then why not clear the existing documents from your office too. You could get them scanned and converted into digital format then they will be accessible at any time, from anywhere and the space they will take up will be purely digital space. If you are one of the other kinds of office printers then maybe you should consider cutting back on the printing to help you company's green credentials and save them money as well as clear up some space in your office.

To find out how Pearl Scan can change your bad printing habits through document scanning and document management systems, get in touch today. For a free, no obligation quote for your scanning project, complete our online form by following the relevant links below.

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

The Scan-do People^tm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

Over the years, the way we work has changed significantly. With the introduction of the internet and, more recently, mobile devices we can take advantage of their speed and efficiency to improve our workflow.

The digital age has brought with it many advantages. Here are just a few;

Access

With the arrival of technology to the workplace, we have gained the ability to access information easily. This has brought about a number of benefits;

• We can now complete work from anywhere, anytime without the need to be in the office. This has led to an increasing amount of 'work from home' jobs giving more flexibility to lots of workers.
• We can access resources from a number of devices so there is no need to wander back and forth from your desk to access them.
• Technology not only lets us access information but also people; business can now go international easier with the introduction of software like Skype, which can be used for conference calls, and emails which can send information around the world in seconds.

Communication

As mentioned above, communication between businesses and clients has become much easier with the introduction of Skype, email and mobile devices. Information, which in the past would have taken days to be delivered by post, can now reach its recipient in seconds.

Security

It's not just business technology that has advanced but also security at these companies. CCTV, code access, alarm systems and better building infrastructure have all made company premises much more secure. Some companies, like Pearl Scan, rely on secure premises to aid clients and protect their documents. Where in the past businesses could have suffered due to poor security, their premises are now protected so they can focus on providing services without that worry.

Efficiency

All of the above elements result in improved efficiency within the company and, we know you don't need telling, improved efficiency makes for a more successful business or organisation. Businesses with greater efficiency attract better customer reviews to which is essential to attract new customers and help the business to continue to grow.

Pearl Scan offer a range of solutions to help improve the way you and your company work in the digital age, from scanning services to document management solutions. If you would like some more information on the way Pearl Scan's scanning services can help you, feel free to browse our websites or get in touch today for a free, no-obligation quote for your scanning project.

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

The Scan-do People^tm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

When it comes to document storage this is the biggest rivalry...Digital vs Hardcopy!

It's a question we hear a lot; how should I store my documents? Nowadays, there are many different methods of storing documents that sometimes it's hard to decide which one is best for your office or organisation.

Hardcopy

In times gone by, having a hard copy of a document filed away for when you needed information from it, needed to photocopy it or needed to make amendments to it was the standard solution. There wasn't really any other way to do it. However, a hard copy document is susceptible to loss, damage and theft. It could also take a lot of time to find the document you need which would result in lower workplace efficiency.

Despite these downsides, a hard copy document was still editable, to an extent. If changes needed to be made, handwritten amendments could be done to the document. This may not have been particularly neat but it did the job. Alternatively, amendments could be made to the document if it was originally made on Microsoft Word (or something similar) and the document would be printed out again to be stored in the filing cabinet.

While hard copy document storage has often been seen as the preferred way, and it does have its advantages, the world of document storage is changing.

Digital

All aspects of our world are continuing to go digital and that goes for documents too. As a society we are sending more and more emails and spending increasing amounts of time using electronic devices. Yet, some organisations continue to store their documents in hard copy in filing cabinets, boxes and folders despite conducting a lot of business online. But what is the solution to this? Coincidently, here at Pearl Scan, we have an effective solution.

We offer a bespoke document scanning service which involves the scanning, digital storing, delivery and disposal of documents. This complete cycle technique means you don't have to worry about your documents throughout the entire process, from the collection to delivery and disposal. We offer a wide range of choice to suit any project.

Mediums of Digital Storage

• PDF
• MS Word
• HTML
• TIFF
• JPEG

On...

• CD
• DVD
• USB
• Secure FTP
• MS Sharepoint
• Halogen
• Pearl Cloud

As you can see, digital scanning and storage offers you a huge range of choices that you just don't have with a hard copy. So join the digital revolution and have your documents scanned today. For more information on the document scanning services we offer or to request a quote, get in touch today or complete our online contact form by following the relevant links below.

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

The Scan-do People^tm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900