Some drawings, plans and maps take up a great deal of space and it can be counterproductive to try and store them in hard copy so what's the solution?

Architects, design engineers, builders and artists are just some of the wide range of people who deal with large format documents on a daily basis. One document can be said to be manageable but once they start to accumulate, which they will more often than not, it can cause a huge storage problem. Where exactly can you store a large number of large format drawings where you can find specific ones again should you need them? Well, this is where large format scanning can help...

Large Format Scanning

Large format scanning offers an effective storage solution for large documents. It involves the scanning of documents using specialist large format scanners and conversion to digital formats such as PDF, TIFF and JPEG. These digital files can also be converted into CAD (Computer Aided Design) files to enable high quality editing of your drawings on screen. Any size document right up to A0+ can be digitised and the advantage of digitising them will be the amount of space you can save. For example, perhaps you currently store your large format documents rolled up and stored in cardboard tubes. You might think this is a space saver but a large amount of those tubes can soon overrun your office or premises. Not to mention the fact that they could be damaged or lost stored like this. This is one of the main reasons we find people turning to large format scanning. Digital documents take up only virtual space and can be stored anywhere such as USB, CD, DVD, secure FTP, cloud platforms or any number of devices which makes them much more flexible to work with. We are constantly looking for ways to make our lives easier and large format scanning does just that.

Benefits

As well as being a huge space saver, scanning large format documents and storing them digitally instead can also offer a number of other benefits.

• You can save costs on storage.
• If you currently hire a member of staff to deal with them, you can save money and generate revenue here too.
• Digitising is also a big time saver since you can access files with a simple search.
• You can also make corrections simply without having to create a new document.
• You can deal with drawings etc. quickly, thus leaving time to do more.
• With password protection and file encryption, digital documents are more secure than hard copy storage methods.
• Digital documents are also safe from the damage or loss that paper documents are susceptible to.

Pearl Scan's Large Format Scanning Service

Here at Pearl Scan, we offer a fully bespoke yet affordable large format scanning service for companies and individuals wishing to free up space or enjoy the wide range of other benefits. We have the infrastructure to handle both small and large amounts and can offer a very quick turnaround if needed. If you would like some more information about this service or any of the other scanning services we offer, check out our website and blogs. For a free, no obligation quote for your scanning project, complete our online form by following the relevant links below. 

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The Scan-do People^tm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

So you're being proactive with surveying your customers. You have all of the information on paper but now the process hits a huge inefficient stumbling block. What do you do?

Why do we need surveys?

Surveys are an excellent way for companies to gather the thoughts, views and demographics of their customers and potential customers. They can tell you about your customer service or let you see what services your customers would like to see among many other things. Traditionally, surveys were conducted on paper with tick boxes and comments sections and that's the way most people still see it. With the rise of the digital age though, a lot of companies ask customers to complete online surveys for easier completion and quicker data gathering. However, there are still a number of traditionalists out there who feel paper surveys filled in immediately after their experience with the company provide a greater level of accuracy.

Problems With Traditional Surveys

There is one main problem with conducting surveys on a traditional paper-based format and that is time. With the sheer volume of surveys collected by most organisations, it can take a serious amount of time, not to mentioned manpower, to collate all the relevant data before any action can be taken. The information contained in completed surveys could be very useful for any organisation but if the data is not recorded correctly (due to human error) or takes too long to reach the relevant people, that can have damaging effects on progress in the company.

So how can we keep the benefit of accuracy of opinions with paper surveys but provide a future-proofed and efficient way of collating the data?

Digitising Surveys

Survey scanning provides to perfect solution. By scanning surveys, you can have all of your data collated digitally to provide accurate and efficient readings of your surveys. This data can then be stored electronically on a USB, CD, DVD, shared network or in the cloud. You can say goodbye to having to hire extra staff to deal with the surveys and even generate revenue in the process. Let's take a closer look at the benefits digitising surveys can bring;

Benefits

• You can free up space because once your surveys are fully digitised, you will no longer need the hard copies.
• You will save all of the time previously wasted trying to collect the data yourself.
• You won't need to hire extra staff as the job can be cost effectively outsourced.
• With proper data capture technology, you will get more accurate results.
• You can secure the information so it is not lost, stolen or damaged.

How to Scan Surveys

Here at Pearl Scan, we offer a completely bespoke survey scanning service. Our solutions are cost effective and will save you a great deal of time especially since we handle the entire process from collection of your documents to delivery of the relevant data in digital format. We can capture tick boxes, multiple choice questions and we can even manually enter handwritten text. We can deliver your data in whichever format you prefer such as CSV, XML, SPSS, Microsoft Excel or Microsoft Access and all of our services are fully accredited with recognised security certificates. If you would like some more information, take a look at our dedicated page or get in touch today for your free, no obligation quote.

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

The Scan-do People^tm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

Space. When we have it, we take it for granted but when we don't have it it can cause some major problems for businesses and organisations across all sectors.

Problems caused by lack of space

Poor file retrieval
If it's documents that are taking up a large amount of space in your office in filing cabinets, boxes and folders, this can lead to poor file retrieval with extended times needed to find the information you need. One misfiled document placed in the wrong storage cabinet can have damaging effects on business.

Poor customer service
Not only will a cluttered office reflect poorly on your company to potential clients, it could also have a negative effect on the customer services you can provide. If you need to find things like files quickly but instead you leave the customer waiting on the phone then those customers may look elsewhere for the services you provide to find a company really cares about their clients.

Wasted costs
By not utilising office space in an efficient way, you may as well be flushing money down the toilet. Space is valuable nowadays, there's no doubt about it, so why do you insist on wasting this space by filling it with documents and other things that are not necessary?

Lower office morale
No one likes to feel cramped or restricted and since we spend a large portion of our lives in the office, a poor working environment can seriously lower the morale of not only one worker but the entire office. Low morale also lowers productivity levels so is not a healthy outcome for the entire business.

How to free up space

There are a number of ways you can free up space in offices from rearranging furniture to reducing the amount of staff in an office at one time with flexible working. One solution that many companies and organisations have found to be effective is adopting digital document management. This method involves the scanning of documents to be indexed and implemented onto the new and fully digitised system. Once the files and documents have been digitised, they can be destroyed which will mean you will no longer need so many filing cabinets and other storage means.

Benefits of freeing up space with digital document management

• Files can be retrieved instantly with fully indexed digital documents.
• Office morale can be boosted with airier offices and easier file retrieval.
• The new found space can also be utilised for more important things like new technology.
• You can redesign your office/premises with endless possibilities available.
• Money can be saved/reclaimed through renting out space previously taken up by documents.

Pearl Scan Can Help

Here at Pearl Scan, we provide fully bespoke yet affordable document scanning and document management solutions for companies wanting to free up space and benefit from the flexibility of digital documents. We offer a range of solutions including full document scanning, scan on demand and store to scan giving our clients complete freedom as to how they manage their documents. We can even provide our document retrieval software, Halogen or use of our online cloud platform, Pearl Cloud. For more information on the range of scanning solutions we have on offer, take a look at our website or get in touch for a free, no obligation quote.

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

The Scan-do People^tm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900