Four Industries that can be Revolutionised with Scanning Documents

An image of a person searching through documents in a filing cabinet. The image relates to the blog article, as the article gives the user information on how scanning docuemnts to a digital file can save time in various departments in all types of organisations in London and all over the UK. Our document scanning services in London and the UK offer a cost effective solution to help organisations go paper free.

The term ‘digital transformation’ has been a buzz word skimming around the business world for many years and document scanning in London is at the heart of that. The single best way to bring a business bang up to date and increase efficiency from the ground up is scanning your paper documents to digital files. It can help almost every industry to automate and drive up productivity. Although document scanning is imperative for almost all industries, there are some where it is necessary to take a leap into the 21st century. Here are the top four industries that can be revolutionised with document scanning:

Scanning finance documents into digital platforms will streamline your financial department

Finance, by nature, is a paper-dense industry. But it doesn’t have to be. Thanks to the rise in computer systems and processes, the finance industry has taken a giant leap towards digital means over the last five years. But there is still a lot of work to be done in order to bring it up to date. Scanning services that include invoice scanning can overhaul finance departments by getting rid of bulky and unorganised filing cabinets, paving the way for digital stores of organised and correctly labelled files and folders.

Educational documents converted to a digital platform through document scanning services

The education sector relies on mountains of paper every single day in classrooms, offices and receptions, the education sector as a whole is, in general, behind the times when it comes to digitalisation. Although it has moved forward over the last few years, there is still a lot that can be done to improve processes. Using a professional scanning company in London to begin scanning and digitising student records and attendance is one of the first steps, while reducing the number of handouts by driving forward a technological culture in the classroom is another. This will not only help staff to deal with an increasing number of students, but also help to minimise teachers’ precious time being wasted.

Digital medical files mean editing and sharing instantly with other nurses, doctors, office staff, etc

The NHS’ drive to be paperless by 2020 has been at the forefront of the digital industry for many years. Yet all signs are pointing to it missing its target. However, the medical industry can benefit from a scanning service greatly by switching to a paperless system, cutting down on time wasted search for records, instantly sharing with other colleagues, the endless capabilities of updating and editing the digital documents, ensuring information is correct and minimising clutter.

Document management solutions for the documents used in human resources and other heavy paper departments

Human resources are another typically paper-heavy sector. Essentially the heart of a business, HR is there to ensure workers are happy, healthy and trained. And as a result, the sector demands a lot of paperwork for each employee. And even in a relatively small business, they can generate a lot of paper work. When choosing a scanning service to digitise your employee records, training and procedures, your files will never be misplaced, document and records are kept up to date with re-edits made on the digital file. Your Essential HR department can run even more efficiently.

To find out more information and discover the full range of our accredited scanning services that we offer in London and throughout the UK or contact us online.

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NHS Moves Towards Paperless Operations

medical record scanning

Many organisations across all industries can benefit from going paperless – and the government has already highlighted the National Health Service as one such organisation. The NHS has a target to digitalise patient records and become completely paperless, which will reduce time spent on administrative tasks and hopefully improve patient care. NHS Trusts are already expected to have patient records online, but health secretary Jeremy Hunt has challenged the NHS to become a paperless operation by 2018.

This move to roll out paperless operations has already started, with some NHS Trusts and GP practices taking the plunge and making the digital switch. The first NHS Trust to go paperless a few years ago was St Helens & Knowsley, and now other across the UK are on a paperless trail. In one GP practice in the area, moving to a digital database has freed up 20 square metres of space and freed up staff who had to spend two to three hours manually searching records for referral letters and other records. Dr David Wilson predicts digitalising all 11,000 records has reduced admin costs by one person a day each week.

With such positive reports from professionals who have made the paperless switch, many other NHS trusts are following suit well ahead of the 2018 deadline. One of the most recent areas to implement the digital strategy is Royal Free London NHS Trust, which treats around 700,000 patients each year. All paper care records are being transferred to digital, so staff can have instant access to records and patient information.

new horizontal 36Will Smart, Director of information management and technology at the Royal Free said, "For a complex hospital environment like ours, managing patient care using paper case-notes has been logistically very challenging. Tracking and moving paper case notes across a large physical estate has made it difficult to ensure that these are available where and when they are needed and has required a large administrative team.

"By digitising these case-notes we have the opportunity to improve the quality of the services we provide whilst reducing costs, and believe the new platform will enable us to digitise other paper-based corporate records and drive further efficiencies.”

The NHS obviously has an obligation to keep patient records and log all communication with patients for compliance. Medical document scanning and electrical storage is more efficient and cost effective for private and NHS hospitals, doctor’s surgeries, dentists and medical trusts. A digital archive system can securely store case notes, information and event digitised X-rays, while reducing admin costs. For more information about how medical record scanning can improve your healthcare practice and reach digitalisation targets, get in touch.

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Document Scanning by Pearl Scan

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Patient Records Scanning

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Improving GP Services with Digital Records

The NHS is in crisis at the moment, described by many medical professionals as ‘at breaking point.’ The latest disaster is a series of strikes, held by junior doctors in a row over new contracts, weekend working and pay. This comes after surveys highlighting public dissatisfaction with NHS services, and countless A&E waiting time targets missed.

Hospitals and GP services are under increasing pressure, and with the government looking to introduce a 7 day NHS in the near future, the whole system is about to change. Ministers say that people need access to GPs at weekends as well as in the week – but is it viable? With many GPs planning to quit the profession or retire in the next few years, the NHS may find themselves in a recruitment crisis, without enough doctors for the amount of patients.

Paperless NHS

Another reform which is currently under way is the paperless NHS initiative – services must become digital by 2018. Many NHS organisations have already made the switch and recorded multiple benefits to patients and staff. Recently an extra £4billion of funding was set aside in a new push for a paperless and digital health service.

Going digital is estimated to save the NHS £4billion per year – a figure which surely has the potential to be spent elsewhere and improve services. As part of the move to paperless operations and a plan to increase remote services, the NHS is planning to:

  • Allow patients to access health records online
  • Introduce remote monitoring so patients can be treated at home rather than in hospital
  • Make sure digital medical records are used rather that paper files in GP surgeries and hospitals
  • Create new online services and apps. This will provide extra patient support and allow them to book services and order prescriptions online. Patients will also be able speak to doctors via a video link.
  • Free Wi-Fi in NHS buildings

Medical Record Scanning

Switching millions of paper medical records over to digital records won’t be an easy task – but it is achievable with a professional scanning service. At Pearl Scan, all records are scanned by fast hi-tech scanning equipment, and instantly transferred into OCR digital files. The digital medical records can then be searched using the document storage and retrieval software. Staff can search using a patient name, date of birth, date of last appointment, patient number or consultant name.

The medical record scanning process is efficient and confidential. The qualified team at Pearl Scan have worked with numerous public and private health organisations to improve their document management, and all services are quality assessed by national boards. The company also complies with Data Protection 1998 regulations.

A GP is usually the first point of call when someone is feeling ill. They can identify serious illnesses and recommend other professional services if needed. This is why it’s essential that GP services are effective and help patients as much as possible – and going digital is one step in the right direction.

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Why Choose Pearl Scan

Document Scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.