Four Industries that can be Revolutionised with Scanning Documents

An image of a person searching through documents in a filing cabinet. The image relates to the blog article, as the article gives the user information on how scanning docuemnts to a digital file can save time in various departments in all types of organisations in London and all over the UK. Our document scanning services in London and the UK offer a cost effective solution to help organisations go paper free.

The term ‘digital transformation’ has been a buzz word skimming around the business world for many years and document scanning in London is at the heart of that. The single best way to bring a business bang up to date and increase efficiency from the ground up is scanning your paper documents to digital files. It can help almost every industry to automate and drive up productivity. Although document scanning is imperative for almost all industries, there are some where it is necessary to take a leap into the 21st century. Here are the top four industries that can be revolutionised with document scanning:

Scanning finance documents into digital platforms will streamline your financial department

Finance, by nature, is a paper-dense industry. But it doesn’t have to be. Thanks to the rise in computer systems and processes, the finance industry has taken a giant leap towards digital means over the last five years. But there is still a lot of work to be done in order to bring it up to date. Scanning services that include invoice scanning can overhaul finance departments by getting rid of bulky and unorganised filing cabinets, paving the way for digital stores of organised and correctly labelled files and folders.

Educational documents converted to a digital platform through document scanning services

The education sector relies on mountains of paper every single day in classrooms, offices and receptions, the education sector as a whole is, in general, behind the times when it comes to digitalisation. Although it has moved forward over the last few years, there is still a lot that can be done to improve processes. Using a professional scanning company in London to begin scanning and digitising student records and attendance is one of the first steps, while reducing the number of handouts by driving forward a technological culture in the classroom is another. This will not only help staff to deal with an increasing number of students, but also help to minimise teachers’ precious time being wasted.

Digital medical files mean editing and sharing instantly with other nurses, doctors, office staff, etc

The NHS’ drive to be paperless by 2020 has been at the forefront of the digital industry for many years. Yet all signs are pointing to it missing its target. However, the medical industry can benefit from a scanning service greatly by switching to a paperless system, cutting down on time wasted search for records, instantly sharing with other colleagues, the endless capabilities of updating and editing the digital documents, ensuring information is correct and minimising clutter.

Document management solutions for the documents used in human resources and other heavy paper departments

Human resources are another typically paper-heavy sector. Essentially the heart of a business, HR is there to ensure workers are happy, healthy and trained. And as a result, the sector demands a lot of paperwork for each employee. And even in a relatively small business, they can generate a lot of paper work. When choosing a scanning service to digitise your employee records, training and procedures, your files will never be misplaced, document and records are kept up to date with re-edits made on the digital file. Your Essential HR department can run even more efficiently.

To find out more information and discover the full range of our accredited scanning services that we offer in London and throughout the UK or contact us online.

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Invoice Scanning: The Safe and Secure Way to Process Company Bills

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Are you drowning in invoices and worried about the safety of the information on them? Secure your data by going digital with invoice scanning services.

Invoice scanning and data capture is a service used by many companies across the UK to save money and reclaim space but more importantly to provide their invoices with better security. You wouldn't stand in the middle of the street announcing your company accounts so why leave accounts payable and purchase ledger information open to prying eyes?

Why Do We Need a Better Storage Solution?

Storing invoices in paper form in filing cabinets, folders and boxes leaves them susceptible to loss, theft and damage. You may think your documents are safely locked away but anyone can find their way into a storage cupboard and rummage through a few boxes without your knowledge. Despite recent hacking news, going digital with document storage provides a much more secure solution, provided it's done correctly. If the passwords are strong and file encryption is of the highest level then you will no longer have the worry of document security on your mind.invoice processing software

How Can I Digitise My Invoices?

To digitise your invoices, you need a scanner with data capture capabilities and a member of staff or two to complete the task. Document management software would also be helpful to keep track of the files once they have been scanned. Alternatively, you could outsource the work to a scanning service. If you receive large amounts of invoices on a regular basis, the latter solution will be the most effective. Scanning services can collect your invoices and scan them using high quality scanners with the ability to scan millions of images. For this reason it would be counter productive to attempt bulk invoice scanning in your office. For help on choosing the right scanning company, check out this useful article. Scanning services should also assist you in setting up a digital invoice processing system for future documents.

Other benefits of Invoice Scanninginvoice processing

While providing you with extra security for your important information, invoice scanning also offers a wide range of other benefits in the form of;

  • Cost Savings
  • Time Savings
  • Space Savings
  • Improved Efficiency
  • Better Workflow
  • Boosted Office Morale
  • Instant file access and retrieval
  • Improved Green Credentials

Pearl Scan Can Help

Here at Pearl Scan, we offer invoice scanning and invoice data capture services for companies across the UK wishing to secure their documents for the future. We adapt our service to the needs of our clients providing them with a tailor made solution for their invoice management. To eliminate your worries about data security, we operate from a secure scanning bureau and offer high level encryption services for your scanned files. Your files will also be OCR processed to make them easy to retrieve as and when you need them through simple text searches.

For more information about how you can secure your documents using Pearl Scan's invoice scanning service, get in touch today and receive a free, no obligation quote for your scanning project.


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Document Scanning by Pearl Scan

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Why Choose Pearl Scan

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We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.