Do you work in Law? Do you often find yourself guilty of using too much paper? Could you benefit from having easily accessible documents?
Pearl Scan specialises in Legal Document Scanning for companies and individuals wishing to cut down on paper usage, document storage costs and time spent searching for documents.
Why would the Legal sector benefit from going digital?
In the legal sector, it may be required to keep legal documents for as long as 12 years. Through one client file alone, a huge amount of paper documents can be accumulated over twelve years, so it's easy to see why a lot of law firms pay to keep paperwork in storage facilities off-site. While this may seem like a sensible solution to keep on-site offices uncluttered, it is still pulling away a lot of money from the company budget each year. It could also take a long time to retrieve those files from the facilities when needed. Going digital can reduce those storage costs and increase efficiency in the office.
Let's Put Document Scanning in the Dock
Scanning your legal documents and implementing a digital document management system brings a lot of benefits to your office and workflow;
- When your documents are stored in digital format, you won't necessarily need to keep the hard copies which can be shredded and destroyed, removing the costs of off-site storage.
- Any files usually kept on-site can also be removed, freeing up space that can then be used more effectively or rented out.
- Without files and boxes lying around, your office can show it is more health and safety aware.
- With a digital document management system, you can access files and documents much quicker than you would if you had to request them from a storage facility.
- The digital document management system, if set up correctly, can increase office efficiency and speed of business.
- When office efficiency is boosted, so is staff morale and that can only be a good thing.
The Legal Document Scanning Process
Here at Pearl Scan, we offer an all-round quick and great value service for all of your legal document scanning needs.
Collection of your legal documents
With our fast and secure collection service, we can pick up your documents from anywhere in mainland UK the same, or next day, as required. We can also supply A3 size boxes to hold your documents if needed.
Document preparation
To ensure that your documents are safe to be scanned, we sort through them making sure to remove all fasteners such as paperclips and staples. This ensures a smooth and accurate scanning process takes place and makes for better quality scans.
Scanning your legal documents
The latest scanners equipped with ultra-sonic, double-feed and automated colour detection and image processing tools are used to scan the documents to your preferred format such as PDF, PDF Searchable, TIFF and JPEG. We scan paper as small as a till receipt up to A3 as well as large format drawings and plans in full colour, greyscale or black and white.
OCR Processing
We can apply Optical Character Recognition to your digital documents to make their contents fully searchable.
File Indexing and Categorisation
We can fully index your scanned documents using relevant data such as name, title, address, reference number or date.
ISO Quality Checks
All our services are fully accredited to ISO 9001:2000 quality assurance standards and, in addition to this, we have developed our internal quality-control procedures to ensure that the files meet required industry standards.
Supplying your digital data
We can supply your digital documents on a range of formats including CD, DVD and USB. If your data is confidential, we can encrypt your files using 128Bit encryption.
Secure shredding
Once you have approved the disks, your papers can either be returned to you, securely disposed of via environmentally friendly document shredding or we can store them for a further required period.
We also provide, free of charge, our search and retrieval service, Halogen, which was built with law firms in mind. To learn more about this service visit the Halogen information page.
So, there you have it, legal documents scanning has been found guilty of saving you money, time and space. To find out more about our legal document scanning services and the other scanning services we offer or to request a quote, get in touch and we'll be happy to help.
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The Scan-do Peopletm
For more information feel free to give us a call:
Nationwide: 0845 22 55 923 London: 0207 183 1885
Manchester: 0161 832 7991 Birmingham: 0121 285 1900