A big office move can be daunting at the best of times but if you have tons of documents to move over too (avoiding the risk of damage or loss), it can be a nightmare. But stop! Before you start to stress even more, Pearl Scan has a solution.
Document Scanning Can Reduce The Load
Rather than going to the trouble of securely packaging all of your documents and transporting them to your new premises to be unpacked and sorted again, you could just have your documents scanned.
It seems so simple when it's put like that but often companies don't realise how helpful document scanning can be for ensuring a smooth office move.
How Can Document Scanning Help?
By having your documents scanned, you can eliminate the need to transport all of those files to your new location. Instead, all you will need to take is the hard drive or storage medium your new digital documents are stored on.
The process is simple;
- Firstly, we will collect your documents using our secure nationwide collection service. We can collect documents from Manchester, Birmingham, London and across the UK.
- Once the documents are at our scanning bureau, they are prepared for scanning. Fasteners, including staples and paperclips, are removed to ensure a smooth scanning process.
- The documents are then scanned in our state of the art scanners under expert supervision.
- Once we have all of the scanned images, they are indexed and OCR processed to make them easily searchable.
- Your digital documents are then converted to your required format and placed onto CD, DVD, USB or onto our online cloud platform, Pearl Cloud.
- Your digital documents will then be delivered to you and, once you are happy with them, the originals can be shredded, returned to you or stored for a further period.
It's that simple! No stress. No worries. Just simple, effective solutions.
How Can Going Digital Help Beyond The Office Move
Not only can scanning your documents and adopting a digital document management system aid a stress free office move, it can also provide long term benefits for you and your company.
- You can benefit from increased efficiency within the office as a result of the easier retrieval of documents.
- With increased efficiency comes increased profits due to more work being done in a shorted space of time.
- Since you have reduced or even completely abolished the need to store physical documents, you will free up a great deal of office space which can be used more effectively.
Here at Pearl Scan, we offer effective yet affordable document scanning solutions to all sorts of companies and organisations looking to reap the benefits of digitally managing documents. If you would like some more information on the document scanning services we offer, feel free to browse our website, other blog articles or get in touch today for a free, no obligation quote for your scanning project.
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Nationwide: 0845 22 55 923 London: 0207 183 1885
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