Are advances in technology making it easier for businesses to adopt a more digital and paperless approach to every day working?
The Paperless Dream
The paperless office has been a long time dream of many businesses who can see the wide ranging benefits of ditching inefficient and bulky paper processes in favour of digital and more streamlined alternatives. Unfortunately, it hasn't been easy to part with our beloved paper and many offices still insist on storing their files and documents in hard copy despite its obvious downfalls.
So, Are We Any Closer to Success?
There have been some huge improvements in technology for businesses over recent years. Not only are there more digital devices to speed up the way we work but lots of these devices have now become portable giving access to the tools you need, wherever you are.
We have gone from static desktop computers to semi-portable laptops and we are now at the stage of seeing tablet devices like iPads introduced into the workplace letting staff pull up information in meetings and benefit from flexible working without being tied to the desktop.
Automating Business Processes
With these portable devices, it is easier to switch to paperless business processes. Paperwork you would normally store in hard copy format can be digitised and stored in either a shared network or in the cloud. By storing documents like this, you will be able to retrieve them instantly on your portable devices even if you are working remotely.
Whether you need to retrieve invoices, client information, HR records, contracts or anything else, they can all be in one place, fully indexed for easy text searching and retrieval. Going digital also means you can share and edit documents without having to print copies. There are even extensive capabilities to collaborate on documents simultaneously with applications such as Google Docs meaning you can be in separate locations editing the same document while seeing each other's edits too.
What's So Attractive About Going Paperless?
Adopting a paperless office brings many advantages including;
- Businesses can become more agile as a result of less reliance on paper.
- Paper can be difficult to manage, store, archive and search.
- Managing your documents digitally can speed up efficiency in your office.
- You can save costs on paper, ink and printing equipment.
- You can free up office space with the removal of bulky filing cabinets and boxes.
- Going digital offers the chance to be compliant without losing physical space for document storage.
- With digital storage you can minimize data loss by up to 99% and boost the longevity of your information.
- You will get a greater control of your documents and workflow leading to better productivity and higher office morale.
Make the Paperless Office Your Reality
With Pearl Scan's paperless office solutions, you can outsource your document scanning project to professionals with over a decade's worth of experience. We can scan your documents whether you have a little or a large volume of files, folders and boxes.
To aid with your paperless transition, we also offer a range of solutions to help you manage your documents once they have been scanned. If you want to store them on a cloud platform, we can offer our fully managed cloud system, Pearl Cloud. If you don't already have a system in place to manage digital documents, we can provide your scanned documents with Halogen. Halogen is our in-house developed document storage and retrieval software which has a powerful but easy-to-use interface which enables you to search through hundreds or even thousands of files and retrieve the one you need in seconds.
For more information about all of the paperless office solutions we offer, why not browse our website or you can get in touch and speak to a member of our sales team who can explain which solutions will suit you and your business. We can even draw you up a quote free of charge with no obligation.
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