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What is OCR?

OCR hand
It is a process we offer with all of our scanning services but what is OCR?

OCR or Optical Character Recognition to use its full term, is a tool used during document scanning and data entry which makes scanned documents text searchable. It also makes these documents fully editable. OCR processes have dated back to the 1910s and have since developed into a useful service for businesses which are in the process of digitising documents. After the scanning process is completed, these companies save time, money and space as we have mentioned in previous articles but OCR processing is usually a vital part of the scanning process for organisations wanting to make full use of their digital files and documents.

Why Do We Use It at Pearl Scan?

Here at Pearl Scan, we can apply OCR processing to your scanned documents. We recognise the big advantages that come with being able to edit and search for your documents by their contents.

  • You can access documents quicker.
  • Documents can be edited right there rather than having to be completely rewritten
  • We can OCR process multi lingual documents from languages including English, French, German, Portuguese, Italian, Spanish, Urdu, Arabic and Russian (and all other major world languages, subject to testing).
  • You won't have to pay for someone to rewrite the text in order to edit it.
  • Tables and original layouts can be recreated using the latest software.

While one of the disadvantages listed about OCR is its lack of 100% accuracy, Pearl Scan employs a number of experienced staff who will check over all of your documents and ensure everything is correct so you don't need to worry.

Other uses for OCR technology

While the above use is still very useful, OCR processing can also be used more productively to assist people who are blind or partially sighted. Ray Kurzweil invented a machine in 1974 that was to change the world for these people. It was a reading machine for the blind. Combined with a flat-bed scanner and a text to speech synthesiser, the machine provided a lifeline for those who otherwise would not be able to read what they wanted to.

If you are interested in learning more about our document scanning services including the OCR process, get in touch today. For a free, no obligation quote, fill out our quote request form by following the relevant links below.

 

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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Boost the School Budget with Document Scanning

document scanning for schools
How can the education sector deal with funding cuts in a way that won't bring the system to its knees?

There is no denying that education is one of the most important sectors in today's society. They are the bricks and mortar of British people with almost half of all young people progressing as far as further education. But government cuts to funding have long hampered the progress of educational establishments as they continue to look for ways to reduce costs without affecting the most important element; the education service they provide.

What is the Solution?

Schools are reluctantly trying everything to recover costs they have lost through lack of funding. Class sizes have been increased to attract more funding but staff numbers have had to be cut. There doesn't seem to be an ideal solution that won't negatively affect some part of the system. Short of abolishing free education and sending us all back to the dark ages, what can be done?

How Can Document Scanning Help?

The benefits that come with document scanning could go a long way to recovering costs for the educational sector while still providing efficient services. At the moment, a lot of schools (and other educational establishments for that matter) keep student and staff records as paper files stored in filing cabinets. These filing cabinets take up a great deal of space and they slow down file retrieval times even for the most efficient of reception staff. By having these documents scanned into a digital document management system, schools, colleges and universities can ditch those cumbersome cabinets and find files quickly and easily without the worry of loss, theft or damage. As a result, more space can be freed up or money will be saved on storage.

Less money will be spent in other areas too such as printing inks and paper. Files can be shared and accessed online almost completely banishing the need for hard copies. It is often forgotten how much money can be wasted on paper and ink, not to mention the electricity costs of running printers so often.

Implementing a digital document management system through document scanning can also improve the reputation of the institution. If a school looks like it works efficiently and can handle the information of their children safely and securely then more people will want to send their children there. The more children attending a school, the more funding they will get.

The benefits that educational establishments and any other organisation can get are always different depending on the circumstances, but one thing is for sure, document scanning can save money in one way or another.

Schools Have Gone Digital in Other Areas Tooeducation sector

While document scanning in education is a relatively new solution, the education sector has been embracing the digital age for some time. Attendance registers are now completed through digital softwares such as SIMS, whiteboards and blackboards have been replaced by digital doppelgangers and iPads are a common feature in lessons.

If you would like some more information about the document scanning services we offer, please don't hesitate to get in touch and we will even offer a free, no obligation, quote for your document scanning project.

 

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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The Future of Work in a Digital Age

digital pods
Over the years, the way we work has changed significantly. With the introduction of the internet and, more recently, mobile devices we can take advantage of their speed and efficiency to improve our workflow.

The digital age has brought with it many advantages. Here are just a few;

document scanning womanAccess

With the arrival of technology to the workplace, we have gained the ability to access information easily. This has brought about a number of benefits;

  • We can now complete work from anywhere, anytime without the need to be in the office. This has led to an increasing amount of 'work from home' jobs giving more flexibility to lots of workers.
  • We can access resources from a number of devices so there is no need to wander back and forth from your desk to access them.
  • Technology not only lets us access information but also people; business can now go international easier with the introduction of software like Skype, which can be used for conference calls, and emails which can send information around the world in seconds.

communication

Communication

As mentioned above, communication between businesses and clients has become much easier with the introduction of Skype, email and mobile devices. Information, which in the past would have taken days to be delivered by post, can now reach its recipient in seconds.

 

theft of documentsSecurity

It's not just business technology that has advanced but also security at these companies. CCTV, code access, alarm systems and better building infrastructure have all made company premises much more secure. Some companies, like Pearl Scan, rely on secure premises to aid clients and protect their documents. Where in the past businesses could have suffered due to poor security, their premises are now protected so they can focus on providing services without that worry.

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Efficiency

All of the above elements result in improved efficiency within the company and, we know you don't need telling, improved efficiency makes for a more successful business or organisation. Businesses with greater efficiency attract better customer reviews to which is essential to attract new customers and help the business to continue to grow.

 

 

Pearl Scan offer a range of solutions to help improve the way you and your company work in the digital age, from scanning services to document management solutions. If you would like some more information on the way Pearl Scan's scanning services can help you, feel free to browse our websites or get in touch today for a free, no-obligation quote for your scanning project.

 

Request a Quote   |   Contact Us    |    This email address is being protected from spambots. You need JavaScript enabled to view it.

Document Scanning by Pearl Scan


The Scan-do Peopletm


For more information feel free to give us a call: 
Nationwide: 0845 22 55 923          London: 0207 183 1885
Manchester: 0161 832 7991         Birmingham: 0121 285 1900

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Why choose Pearl Scan

Document scanning | Audits

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

Our data capture and document scanning services offered in London are accredited to industry standards.